How Competitive Forces Shape Strategy

How Competitive Forces Shape Strategy

Awareness of these forces can help a company stake out a position in its industry that is less vulnerable to attack. by Michael E. Porter

Summary

Major contending forces, says this expert on business strategy, determine the state of competition in an industry: the threat of new entrants, the bargaining power of customers and of suppliers, the intense rivalry of competitors, and the threat of substitute services or products. Once the corporate strategist has assessed these forces, he can identify his own company’s strengths and weaknesses and act accordingly to put up the best defense against competitive assaults.

The essence of strategy formulation is coping with competition. Yet it is easy to view competition too narrowly and too pessimistically. While one sometimes hears executives complaining to the contrary, intense competition in an industry is neither coincidence nor bad luck.

Moreover, in the fight for market share, competition is not manifested only in the other players. Rather, competition in an industry is rooted in its underlying economics, and competitive forces exist that go well beyond the established combatants in a particular industry. Customers, suppliers, potential entrants, and substitute products are all competitors that may be more or less prominent or active depending on the industry.

The state of competition in an industry depends on five basic forces, which are diagrammed below. The collective strength of these forces determines the ultimate profit potential of an industry. It ranges from intense in industries like tires, metal cans, and steel, where no company earns spectacular returns on investment, to mild in industries like oil field services and equipment, soft drinks, and toiletries, where there is room for quite high returns.

In the economists’ “perfectly competitive” industry, jockeying for position is unbridled and entry to the industry very easy. This kind of industry structure, of course, offers the worst prospect for long-run profitability. The weaker the forces collectively, however, the greater the opportunity for superior performance.

Whatever their collective strength, the corporate strategist’s goal is to find a position in the industry where his or her company can best defend itself against these forces or can influence them in its favor. The collective strength of the forces may be painfully apparent to all the antagonists; but to cope with them, the strategist must delve below the surface and analyze the sources of each. For example, what makes the industry vulnerable to entry? What determines the bargaining power of suppliers?

Knowledge of these underlying sources of competitive pressure provides the groundwork for a strategic agenda of action. They highlight the critical strengths and weaknesses of the company, animate the positioning of the company in its industry, clarify the areas where strategic changes may yield the greatest payoff, and highlight the places where industry trends promise to hold the greatest significance as either opportunities or threats. Understanding these sources also proves to be of help in considering areas for diversification.

Contending Forces

The strongest competitive force or forces determine the profitability of an industry and so are of greatest importance in strategy formulation. For example, even a company with a strong position in an industry unthreatened by potential entrants will earn low returns if it faces a superior or a lower-cost substitute product—as the leading manufacturers of vacuum tubes and coffee percolators have learned to their sorrow. In such a situation, coping with the substitute product becomes the number one strategic priority.

Different forces take on prominence, of course, in shaping competition in each industry. In the ocean-going tanker industry the key force is probably the buyers (the major oil companies), while in tires it is powerful OEM buyers coupled with tough competitors. In the steel industry the key forces are foreign competitors and substitute materials.

Every industry has an underlying structure, or a set of fundamental economic and technical characteristics, that gives rise to these competitive forces. The strategist, wanting to position his or her company to cope best with its industry environment or to influence that environment in the company’s favor, must learn what makes the environment tick.

This view of competition pertains equally to industries dealing in services and to those selling products. To avoid monotony in this article, I refer to both products and services as “products.” The same general principles apply to all types of business.

A few characteristics are critical to the strength of each competitive force. I shall discuss them in this section.

Threat of entry.

New entrants to an industry bring new capacity, the desire to gain market share, and often substantial resources. Companies diversifying through acquisition into the industry from other markets often leverage their resources to cause a shake-up, as Philip Morris did with Miller beer.

The seriousness of the threat of entry depends on the barriers present and on the reaction from existing competitors that entrants can expect. If barriers to entry are high and newcomers can expect sharp retaliation from the entrenched competitors, obviously the newcomers will not pose a serious threat of entering.

There are six major sources of barriers to entry:

The potential rival’s expectations about the reaction of existing competitors also will influence its decision on whether to enter. The company is likely to have second thoughts if incumbents have previously lashed out at new entrants or if:

Changing conditions

From a strategic standpoint there are two important additional points to note about the threat of entry.

First, it changes, of course, as these conditions change. The expiration of Polaroid’s basic patents on instant photography, for instance, greatly reduced its absolute cost entry barrier built by proprietary technology. It is not surprising that Kodak plunged into the market. Product differentiation in printing has all but disappeared. Conversely, in the auto industry economies of scale increased enormously with post–World War II automation and vertical integration—virtually stopping successful new entry.

Second, strategic decisions involving a large segment of an industry can have a major impact on the conditions determining the threat of entry. For example, the actions of many U.S. wine producers in the 1960s to step up product introductions, raise advertising levels, and expand distribution nationally surely strengthened the entry roadblocks by raising economies of scale and making access to distribution channels more difficult. Similarly, decisions by members of the recreational vehicle industry to vertically integrate in order to lower costs have greatly increased the economies of scale and raised the capital cost barriers.

Powerful suppliers and buyers.

Suppliers can exert bargaining power on participants in an industry by raising prices or reducing the quality of purchased goods and services. Powerful suppliers can thereby squeeze profitability out of an industry unable to recover cost increases in its own prices. By raising their prices, soft drink concentrate producers have contributed to the erosion of profitability of bottling companies because the bottlers, facing intense competition from powdered mixes, fruit drinks, and other beverages, have limited freedom to raise their prices accordingly. Customers likewise can force down prices, demand higher quality or more service, and play competitors off against each other—all at the expense of industry profits.

The power of each important supplier or buyer group depends on a number of characteristics of its market situation and on the relative importance of its sales or purchases to the industry compared with its overall business.

supplier group is powerful if:

buyer group is powerful if:

Most of these sources of buyer power can be attributed to consumers as a group as well as to industrial and commercial buyers; only a modification of the frame of reference is necessary. Consumers tend to be more price sensitive if they are purchasing products that are undifferentiated, expensive relative to their incomes, and of a sort where quality is not particularly important.

The buying power of retailers is determined by the same rules, with one important addition. Retailers can gain significant bargaining power over manufacturers when they can influence consumers’ purchasing decisions, as they do in audio components, jewelry, appliances, sporting goods, and other goods.

 

Strategic action

A company’s choice of suppliers to buy from or buyer groups to sell to should be viewed as a crucial strategic decision. A company can improve its strategic posture by finding suppliers or buyers who possess the least power to influence it adversely.

Most common is the situation of a company being able to choose whom it will sell to—in other words, buyer selection. Rarely do all the buyer groups a company sells to enjoy equal power. Even if a company sells to a single industry, segments usually exist within that industry that exercise less power (and that are therefore less price sensitive) than others. For example, the replacement market for most products is less price sensitive than the overall market.

As a rule, a company can sell to powerful buyers and still come away with above-average profitability only if it is a low-cost producer in its industry or if its product enjoys some unusual, if not unique, features. In supplying large customers with electric motors, Emerson Electric earns high returns because its low cost position permits the company to meet or undercut competitors’ prices.

If the company lacks a low cost position or a unique product, selling to everyone is self-defeating because the more sales it achieves, the more vulnerable it becomes. The company may have to muster the courage to turn away business and sell only to less potent customers.

Buyer selection has been a key to the success of National Can and Crown Cork & Seal. They focus on the segments of the can industry where they can create product differentiation, minimize the threat of backward integration, and otherwise mitigate the awesome power of their customers. Of course, some industries do not enjoy the luxury of selecting “good” buyers.

As the factors creating supplier and buyer power change with time or as a result of a company’s strategic decisions, naturally the power of these groups rises or declines. In the ready-to-wear clothing industry, as the buyers (department stores and clothing stores) have become more concentrated and control has passed to large chains, the industry has come under increasing pressure and suffered falling margins. The industry has been unable to differentiate its product or engender switching costs that lock in its buyers enough to neutralize these trends.

Substitute products

By placing a ceiling on prices it can charge, substitute products or services limit the potential of an industry. Unless it can upgrade the quality of the product or differentiate it somehow (as via marketing), the industry will suffer in earnings and possibly in growth.

Manifestly, the more attractive the price-performance trade-off offered by substitute products, the firmer the lid placed on the industry’s profit potential. Sugar producers confronted with the large-scale commercialization of high-fructose corn syrup, a sugar substitute, are learning this lesson today.

Substitutes not only limit profits in normal times; they also reduce the bonanza an industry can reap in boom times. In 1978 the producers of fiberglass insulation enjoyed unprecedented demand as a result of high energy costs and severe winter weather. But the industry’s ability to raise prices was tempered by the plethora of insulation substitutes, including cellulose, rock wool, and styrofoam. These substitutes are bound to become an even stronger force once the current round of plant additions by fiberglass insulation producers has boosted capacity enough to meet demand (and then some).

Substitute products that deserve the most attention strategically are those that (a) are subject to trends improving their price-performance trade-off with the industry’s product, or (b) are produced by industries earning high profits. Substitutes often come rapidly into play if some development increases competition in their industries and causes price reduction or performance improvement.

Jockeying for position

Rivalry among existing competitors takes the familiar form of jockeying for position—using tactics like price competition, product introduction, and advertising slugfests. Intense rivalry is related to the presence of a number of factors:

An acquisition can introduce a very different personality to an industry, as has been the case with Black & Decker’s takeover of McCullough, the producer of chain saws. Technological innovation can boost the level of fixed costs in the production process, as it did in the shift from batch to continuous-line photofinishing in the 1960s.

While a company must live with many of these factors—because they are built into industry economics—it may have some latitude for improving matters through strategic shifts. For example, it may try to raise buyers’ switching costs or increase product differentiation. A focus on selling efforts in the fastest-growing segments of the industry or on market areas with the lowest fixed costs can reduce the impact of industry rivalry. If it is feasible, a company can try to avoid confrontation with competitors having high exit barriers and can thus sidestep involvement in bitter price-cutting.

Formulation of Strategy

Once having assessed the forces affecting competition in an industry and their underlying causes, the corporate strategist can identify the company’s strengths and weaknesses. The crucial strengths and weaknesses from a strategic standpoint are the company’s posture vis-à-vis the underlying causes of each force. Where does it stand against substitutes? Against the sources of entry barriers?

Then the strategist can devise a plan of action that may include (l) positioning the company so that its capabilities provide the best defense against the competitive force; and/or (2) influencing the balance of the forces through strategic moves, thereby improving the company’s position; and/or (3) anticipating shifts in the factors underlying the forces and responding to them, with the hope of exploiting change by choosing a strategy appropriate for the new competitive balance before opponents recognize it. I shall consider each strategic approach in turn.

Positioning the company

The first approach takes the structure of the industry as given and matches the company’s strengths and weaknesses to it. Strategy can be viewed as building defenses against the competitive forces or as finding positions in the industry where the forces are weakest.

Knowledge of the company’s capabilities and of the causes of the competitive forces will highlight the areas where the company should confront competition and where avoid it. If the company is a low-cost producer, it may choose to confront powerful buyers while it takes care to sell them only products not vulnerable to competition from substitutes.

The success of Dr Pepper in the soft drink industry illustrates the coupling of realistic knowledge of corporate strengths with sound industry analysis to yield a superior strategy. Coca-Cola and PepsiCola dominate Dr Pepper’s industry, where many small concentrate producers compete for a piece of the action. Dr Pepper chose a strategy of avoiding the largest-selling drink segment, maintaining a narrow flavor line, forgoing the development of a captive bottler network, and marketing heavily. The company positioned itself so as to be least vulnerable to its competitive forces while it exploited its small size.

In the $11.5 billion soft drink industry, barriers to entry in the form of brand identification, large-scale marketing, and access to a bottler network are enormous. Rather than accept the formidable costs and scale economies in having its own bottler network—that is, following the lead of the Big Two and of Seven-Up—Dr Pepper took advantage of the different flavor of its drink to “piggyback” on Coke and Pepsi bottlers who wanted a full line to sell to customers. Dr Pepper coped with the power of these buyers through extraordinary service and other efforts to distinguish its treatment of them from that of Coke and Pepsi.

Many small companies in the soft drink business offer cola drinks that thrust them into head-to-head competition against the majors. Dr Pepper, however, maximized product differentiation by maintaining a narrow line of beverages built around an unusual flavor.

Finally, Dr Pepper met Coke and Pepsi with an advertising onslaught emphasizing the alleged uniqueness of its single flavor. This campaign built strong brand identification and great customer loyalty. Helping its efforts was the fact that Dr Pepper’s formula involved lower raw materials cost, which gave the company an absolute cost advantage over its major competitors.

There are no economies of scale in soft drink concentrate production, so Dr Pepper could prosper despite its small share of the business (6%). Thus Dr Pepper confronted competition in marketing but avoided it in product line and in distribution. This artful positioning combined with good implementation has led to an enviable record in earnings and in the stock market.

Influencing the balance

When dealing with the forces that drive industry competition, a company can devise a strategy that takes the offensive. This posture is designed to do more than merely cope with the forces themselves; it is meant to alter their causes.

Innovations in marketing can raise brand identification or otherwise differentiate the product. Capital investments in large-scale facilities or vertical integration affect entry barriers. The balance of forces is partly a result of external factors and partly in the company’s control.

Exploiting industry change

Industry evolution is important strategically because evolution, of course, brings with it changes in the sources of competition I have identified. In the familiar product life-cycle pattern, for example, growth rates change, product differentiation is said to decline as the business becomes more mature, and the companies tend to integrate vertically.

These trends are not so important in themselves; what is critical is whether they affect the sources of competition. Consider vertical integration. In the maturing minicomputer industry, extensive vertical integration, both in manufacturing and in software development, is taking place. This very significant trend is greatly raising economies of scale as well as the amount of capital necessary to compete in the industry. This in turn is raising barriers to entry and may drive some smaller competitors out of the industry once growth levels off.

Obviously, the trends carrying the highest priority from a strategic standpoint are those that affect the most important sources of competition in the industry and those that elevate new causes to the forefront. In contract aerosol packaging, for example, the trend toward less product differentiation is now dominant. It has increased buyers’ power, lowered the barriers to entry, and intensified competition.

The framework for analyzing competition that I have described can also be used to predict the eventual profitability of an industry. In long-range planning the task is to examine each competitive force, forecast the magnitude of each underlying cause, and then construct a composite picture of the likely profit potential of the industry.

The outcome of such an exercise may differ a great deal from the existing industry structure. Today, for example, the solar heating business is populated by dozens and perhaps hundreds of companies, none with a major market position. Entry is easy, and competitors are battling to establish solar heating as a superior substitute for conventional methods.

The potential of this industry will depend largely on the shape of future barriers to entry, the improvement of the industry’s position relative to substitutes, the ultimate intensity of competition, and the power captured by buyers and suppliers. These characteristics will in turn be influenced by such factors as the establishment of brand identities, significant economies of scale or experience curves in equipment manufacture wrought by technological change, the ultimate capital costs to compete, and the extent of overhead in production facilities.

The framework for analyzing industry competition has direct benefits in setting diversification strategy. It provides a road map for answering the extremely difficult question inherent in diversification decisions: “What is the potential of this business?” Combining the framework with judgment in its application, a company may be able to spot an industry with a good future before this good future is reflected in the prices of acquisition candidates.

Multifaceted Rivalry

Corporate managers have directed a great deal of attention to defining their businesses as a crucial step in strategy formulation. Theodore Levitt, in his classic 1960 article in HBR, argued strongly for avoiding the myopia of narrow, product-oriented industry definition. Numerous other authorities have also stressed the need to look beyond product to function in defining a business, beyond national boundaries to potential international competition, and beyond the ranks of one’s competitors today to those that may become competitors tomorrow. As a result of these urgings, the proper definition of a company’s industry or industries has become an endlessly debated subject.

One motive behind this debate is the desire to exploit new markets. Another, perhaps more important motive is the fear of overlooking latent sources of competition that someday may threaten the industry. Many managers concentrate so single-mindedly on their direct antagonists in the fight for market share that they fail to realize that they are also competing with their customers and their suppliers for bargaining power. Meanwhile, they also neglect to keep a wary eye out for new entrants to the contest or fail to recognize the subtle threat of substitute products.

The key to growth—even survival—is to stake out a position that is less vulnerable to attack from head-to-head opponents, whether established or new, and less vulnerable to erosion from the direction of buyers, suppliers, and substitute goods. Establishing such a position can take many forms—solidifying relationships with favorable customers, differentiating the product either substantively or psychologically through marketing, integrating forward or backward, establishing technological leadership.

Original document, How Competitive Forces Shape Strategy
Source: HBR
Adapted for Academy.Warriorrising

SWOT Analysis: Strengths, Weaknesses, Opportunities, and Threats

SWOT Analysis: Strengths, Weaknesses, Opportunities, and Threats

Change is an inevitable part of community organizing. If you know how to take stock of the strengths, weaknesses, opportunities, and threats, you are more likely to plan and act effectively.

SWOT provides a tool to explore both internal and external factors that may influence your work.

WHAT IS A SWOT ANALYSIS AND WHY SHOULD YOU USE ONE?

SWOT stands for: Strength, Weakness, Opportunity, Threat. A SWOT analysis guides you to identify your organization’s strengths and weaknesses (S-W), as well as broader opportunities and threats (O-T). Developing a fuller awareness of the situation helps with both strategic planning and decision-making.

The SWOT method was originally developed for business and industry, but it is equally useful in the work of community health and development, education, and even for personal growth.

SWOT is not the only assessment technique you can use. Compare it with other assessment tools in the Community Tool Box to determine if this is the right approach for your situation. The strengths of this method are its simplicity and application to a variety of levels of operation.

WHEN DO YOU USE SWOT?

A SWOT analysis can offer helpful perspectives at any stage of an effort. You might use it to:

SWOT also offers a simple way of communicating about your initiative or program and an excellent way to organize information you’ve gathered from studies or surveys.

WHAT ARE THE ELEMENTS OF A SWOT ANALYSIS?

A SWOT analysis focuses on Strengths, Weaknesses, Opportunities, and Threats.

Remember that the purpose of performing a SWOT is to reveal positive forces that work together and potential problems that need to be recognized and possibly addressed.

We will discuss the process of creating the analysis below, but first here are a few sample layouts for your SWOT analysis.

Ask participants to answer these simple questions: what are the strengths and weaknesses of your group, community, or effort, and what are the opportunities and threats facing it?

InternalExternal
StrengthsWeaknessesOpportunitiesThreats

 

 

 

 

 

 

 

If a looser structure helps you brainstorm, you can group positives and negatives to think broadly about your organization and its external environment.

PositivesNegatives
  • Strengths
  • Assets
  • Resources
  • Opportunities
  • Prospects
  • Weaknesses
  • Limitations
  • Restrictions
  • Threats
  • Challenges

 

Below is a third option for structuring your SWOT analysis, which may be appropriate for a larger initiative that requires detailed planning. This “TOWS Matrix” is adapted from Fred David’s Strategic Management text.

 STRENGTHS
1.
2.
3.
4.
WEAKNESSES
1.
2.
3.
4.
OPPORTUNITIES
1.
2.
3.
4.
Opportunity-Strength (OS) Strategies
Use the strengths to take advantage of opportunities
1.
2.
Opportunity-Weakness (OW) Strategies
Overcome weaknesses by taking advantage of opportunities
1.
2.
THREATS
1.
2.
3.
4.
Threat-Strength (TS) Strategies
Use strengths to avoid threats
1.
2.
Threat-Weakness (TW) Strategies
Minimize weaknesses and avoid threats
1.
2.

David gives an example for Campbell Soup Company that stresses financial goals, but it also illustrates how you can pair the items within a SWOT grid to develop strategies. (This version of the chart is abbreviated.)

 

STRENGTHS

  • Current profit ratio increased
  • Employee morale high
  • Market share has increased

 

WEAKNESSES

  • Legal suits not resolved
  • Plant capacity has fallen
  • Lack of strategic management system

 

OPPORTUNITIES

  • Western European unification
  • Rising health consciousness in selecting foods
  • Demand for soups increasing annually

 

Opportunity-Strength (OS) Strategies

  • Acquire food company in Europe (S1, S3, O1)
  • Develop new healthy soups (S2, O2)

Opportunity-Weakness (OW) Strategies

  • Develop new Pepperidge Farm products (W1, O2, O3)

THREATS

  • Low value of dollar
  • Tin cans are not biodegradable

 

Threat-Strength (TS) Strategies

  • Develop new biodegradable soup containers (S1, T2)

Threat-Weakness (TW) Strategies

  • Close unprofitable European operations (W3, T1)

This example also illustrates how threats can become opportunities (and vice versa). The limitation of tin cans (which aren’t biodegradable) creates an opportunity for leadership in developing biodegradable containers. There are several formats you can use to do a SWOT analysis, including a basic SWOT form that you can use to prompt analysis, but whatever format you use, don’t be surprised if your strengths and weaknesses don’t precisely match up to your opportunities and threats. You might need to refine, or you might need to simply look at the facts longer, or from a different angle. Your chart, list or table will certainly reveal patterns.

LISTING YOUR INTERNAL FACTORS: STRENGTHS AND WEAKNESSES (S, W)

Internal factors include your resources and experiences. General areas to consider:

Don’t be too modest when listing your strengths. If you’re having difficulty naming them, start by simply listing your characteristics (e.g.., we’re small, we’re connected to the neighborhood). Some of these will probably be strengths.

Although the strengths and weakness of your organization are your internal qualities, don’t overlook the perspective of people outside your group. Identify strengths and weaknesses from both your own point of view and that of others, including those you serve or deal with. Do others see problems–or assets–that you don’t?

How do you get information about how outsiders perceive your strengths and weaknesses? You may know already if you’ve listened to those you serve. If not, this might be the time to gather that type of information. See related sections for ideas on conducting focus groups, user surveys, and listening sessions.

LISTING EXTERNAL FACTORS: OPPORTUNITIES AND THREATS (O, T)

Cast a wide net for the external part of the assessment. No organization, group, program, or neighborhood is immune to outside events and forces. Consider your connectedness, for better and worse, as you compile this part of your SWOT list.

Forces and facts that your group does not control include:

HOW DO YOU CREATE A SWOT ANALYSIS?

WHO DEVELOPS THE SWOT?

The most common users of a SWOT analysis are team members and project managers who are responsible for decision-making and strategic planning.

But don’t overlook anyone in the creation stage!

An individual or small group can develop a SWOT analysis, but it will be more effective if you take advantage of many stakeholders. Each person or group offers a different perspective on the strengths and weaknesses of your program and has different experiences of both.

Likewise, one staff member, or volunteer or stakeholder may have information about an opportunity or threat that is essential to understanding your position and determining your future.

HOW DO YOU DEVELOP A SWOT ANALYSIS?

Steps for conducting a SWOT analysis:

  • Designate a leader or group facilitator who has good listening and group process skills, and who can keep things moving and on track.
  • Designate a recorder to back up the leader if your group is large. Use newsprint on a flip chart or a large board to record the analysis and discussion points. You can record later in a more polished fashion to share with stakeholders and to update.
  • Introduce the SWOT method and its purpose in your organization. This can be as simple as asking, “Where are we, where can we go?” If you have time, you could run through a quick example based on a shared experience or well-known public issue.
  • Depending on the nature of your group and the time available, let all participants introduce themselves. Then divide your stakeholders into smaller groups. If your retreat or meeting draws several groups of stakeholders together, make sure you mix the small groups to get a range of perspectives, and give them a chance to introduce themselves.
    • The size of these depends on the size of your entire group – breakout groups can range from three to ten. If the size gets much larger, some members may not participate.
  • Have each group designate a recorder, and provide each with newsprint or dry -erase board. Direct them to create a SWOT analysis in the format you choose-a chart, columns, a matrix, or even a page for each quality.
    • Give the groups 20-30 minutes to brainstorm and fill out their own strengths, weakness, opportunities and threats chart for your program, initiative or effort. Encourage them not to rule out any ideas at this stage, or the next.
    • Remind groups that the way to have a good idea is to have lots of ideas. Refinement can come later. In this way, the SWOT analysis also supports valuable discussion within your group or organization as you honestly assess.
    • It helps to generate lots of comments about your organization and your program, and even to put them in multiple categories if that provokes thought.
    • Once a list has been generated, it helps to refine it to the best 10 or fewer points so that the analysis can be truly helpful.
  • Reconvene the group at the agreed-upon time to share results. Gather information from the groups, recording on the flip-chart or board. Collect and organize the differing groups’ ideas and perceptions.
    • Proceed in S-W-O-T order, recording strengths first, weaknesses second, etc.
    • Or you can begin by calling for the top priorities in each category -the strongest strength, most dangerous weakness, biggest opportunity, worst threat–and continue to work across each category.
    • Ask one group at a time to report (“Group A, what do you see as strengths?”) You can vary which group begins the report so a certain group isn’t always left “bringing up the end” and repeating points made by others. (“Group B, let’s start with you for weaknesses.”)
    • Or, you can open the floor to all groups (“What strengths have you noted?”) for each category until all have contributed what they think is needed.
  • Discuss and record the results. Depending on your time frame and purpose:
    • Come to some consensus about the most important items in each category
    • Relate the analysis to your vision, mission, and goals
    • Translate the analysis to action plans and strategies
  • If appropriate, prepare a written summary of the SWOT analysis to share with participants for continued use in planning and implementation.

More ideas on conducting successful meetings can be found in Community Tool Box resources on conducting public forums and listening sessionsconducting focus groups, and organizing a retreat.

HOW DO YOU USE YOUR SWOT ANALYSIS?

Better understanding the factors affecting your initiative put you in a better position for action. This understanding helps as you:

  • Identify the issues or problems you intend to change
  • Set or reaffirm goals
  • Create an action plan

As you consider your analysis, be open to the possibilities that exist within a weakness or threat. Likewise, recognize that an opportunity can become a threat if everyone else sees the opportunity and plans to take advantage of it as well, thereby increasing your competition.

Finally, during your assessment and planning, you might keep an image in mind to help you make the most of a SWOT analysis: Look for a “stretch,” not just a “fit.” As Radha Balamuralikrishna and John C. Dugger of Iowa State University point out, SWOT usually reflects your current position or situation. Therefore one drawback is that it might not encourage openness to new possibilities. You can use SWOT to justify a course that has already been decided upon, but if your goal is to grow or improve, you will want to keep this in mind.

IN SUMMARY

A realistic recognition of the weaknesses and threats that exist for your effort is the first step to countering them with a robust set of strategies that build upon strengths and opportunities. A SWOT analysis identifies your strengths, weaknesses, opportunities and threats to assist you in making strategic plans and decisions.

Contributor 
Val Renault

Online Resources

Coalition Vision, Mission, and Goals defines SWOT Analysis, coalition vision and mission statements, and goals and strategies.

The Essential Guide to SWOT Analysis from Jackson Hille, content associate for FormSwift, a SF-based startup that helps organizations, entrepreneurs, and businesses go paperless.

Mind Tools: SWOT Analysis provides a quick overview of SWOT

Quality Guide: SWOT Analysis is a helpful guide from Management Sciences for Health and United Nations Children’s Fund.

Print Resources

David, F. (1993). Strategic Management, 4th Ed. New York, NY: Macmillan Publishing Company. 

Jones, B. (1990). Neighborhood Planning: A Guide for Citizens and Planners. Chicago and Washington, DC: Planners Press, American Planning Association.

 

Promoting Community-Friendly Policies in Business and Goverment

Standard Operating Procedures: Developing and Implementing

Consider two businesses, Company A and Company B:

Company A buys a tract of forest and meadow next to a wildlife protection area, cuts down all the trees, and covers most of the land with parking lots. It builds – with tax breaks given by the community to encourage it to settle there – a large factory that belches smoke into the sky and flushes chemicals into the river that flows through the protected land next door.

Many local people apply for the high-paying jobs the factory offers, but few are hired; Company A has brought most of its former workforce with it, driving up local housing prices and flooding the schools with new students. Suddenly taxes and prices rise, and new houses are going up on much of the open land that has made the community a pleasant place to live.

As if that weren’t enough, the company refuses to join the local United Way, explaining that its parent company contributes to charity through its own foundation. When local organizations inquire about funding from the foundation, Company A representatives tell them that it only gives money to large, established charities.

Company B buys a similar, but larger, tract of land…and immediately sets aside half of it as a conservation area, which it invites the community to use. Rather than building a new plant, it has decided that the old factory on the edge of its new land is just what it needs, and hires local contractors to make over the building. At the company’s direction, they install solar panels, double-paned windows that will reduce lighting costs and provide solar heat in winter, low-flow faucets, a water-recirculation system, and other “green” features. The plant, when it is finished, will be highly energy-efficient, and will, according to the company, put nothing into the environment that’s harmful to people, wildlife, plants, or water quality.

Company B announces that it plans to hire at least 75% of its workforce from the local community, and to set up a training facility so that local people can learn the skills they need to work at the plant. It will also feature an on-site day care center for employees, as well as a generous medical and dental plan. Its executives volunteer for various organizations and boards. It funds half the cost of the construction of a new science center at the high school. It joins United Way and becomes active in its fundraising. And it explains that all of this is the policy of Company B’s parent corporation, which believes in giving back to communities where it earns its money.

Which business’s policies are more community-friendly? These examples are both extremes, of course. There are companies as callous as Company A, but not a huge number, and there are probably even fewer as community-spirited as Company B and its parent corporation. The contrast, however, serves to illustrate the difference between community-friendly and non-community-friendly business policies.

This section is about the social, health, economic, and environmental policies that business and government can adopt to improve community life, foster community development, and create healthy communities…and how community builders can persuade them to do so.

WHAT DO WE MEAN BY COMMUNITY-FRIENDLY POLICIES?

Community-friendly policies benefit either the community as a whole or its citizens as individuals and groups. They work to strengthen the bonds that hold the community together and stimulate it to develop and grow in positive ways. In some communities, community-friendly policies may also be those that help the community keep its character and historic structures and traditions, rather than forcing it into a different mold. In others, community-friendly policies may help the community change or adapt to change. They are, in the final analysis, policies that make the community healthier and benefit its quality of life.

Community-friendly policies have some specific characteristics:

  • They regard each community individually, taking into account the realities and uniqueness of its situation and its real needs.
  • They pay attention to the cultural and social norms of the community, and to patterns of relationships and settlement.
  • They support diversity and its expression, with the understanding that people can only feel like members of a community if they feel trusted and respected for who they are.
  • They don’t allow the building of highways that cut close-knit neighborhoods in half, or that eliminate neighborhoods entirely, as happened in many cities in the Urban Renewal era of the 1950’s to mid-’70’s.
  • They don’t favor one group at the expense of another, or make racial or cultural distinctions.
  • They respect the natural environment and the history of the community enough to try to preserve and take care of them.
  • They safeguard and promote the health and security of the community and its members, and lead to regulations that are fair to everyone.

The attention paid to community-friendly policies should make the community a better place to live, and improve the lives and situations of everyone in the community over time.

In the ideal, community-friendliness would be a normal consideration in any policy decision. In order for that to happen, businesses and government have to see community not only as a place where people live, but as a shared experience as well, one to which every member contributes, and from which every member benefits. The Institute for Public Policy Research, for instance, a progressive think tank based in England, seeks to use community as the context for all thinking about social and economic policy, and thus to make all policy community-friendly. This thinking fits nicely with the World Health Organization’s use of community as the context for thinking about health. Community-friendly policy ultimately leads to a healthy community.

Community-friendly policies come in many forms. We’ve already suggested that they may be social, health-related, economic, or environmental, and this isn’t really the whole story. We could include “political” and “cultural” under “social” as well, for example. As the title of this section implies, these policies can be the products of either business or government or both. They may be aimed directly at community-friendly goals, or they may be unintentional by-products of self-interest. Often, they are a combination of the two, in that instituting such policies may benefit a business, a government branch or agency, or an official, as well as the community.

WHAT ARE SOME EXAMPLES OF COMMUNITY-FRIENDLY POLICIES?

COMMUNITY-FRIENDLY SOCIAL POLICIES.

Social policies affect the ways in which individuals and groups interact with and relate to one another in a community or a society, as well as their responsibilities and obligations to one another and their rights. Both governments and businesses can institute social policies – governments for communities, states, or countries as a whole; businesses for their own employees, or, sometimes, through a trade association or agreement, for all workers in a particular group or industry.

Community-friendly social policies are those that encourage or support social norms that make the community as a whole more livable, or that improve the lives of large numbers of individuals or groups without detracting from anyone else’s.

Examples of community-friendly social policies:

  • Rent subsidies for low-income residents, coupled with tax incentives for landlords to fix up and offer subsidized, as well as market-rate, units. These policies make it possible for everyone to have a decent place to live, encourage mixed-income housing (and thereby diversity), and increase the supply of affordable housing.
  • The development or encouragement of the development of pedestrian spaces in the community through subsidies, negotiations with developers, tax incentives, etc.

Many such spaces exist, some as a result of civic projects, and some because of government encouragement. From the Stroget and the Radhasplats in Copenhagen, Denmark, to Church St. in Burlington, Vermont in the U.S., communities large and small have either constructed new streets and squares designed expressly for walking, lingering, shopping, and socializing or have closed off existing streets to traffic. Copenhagen, beginning in 1962, has turned itself quite consciously into a city of walkers and bikers. The city has eliminated, a few at a time, hundreds of parking spaces, and has, year by year, turned parking lots and car-choked streets into no-drive zones. In the process, it has quadrupled its street life, improved its commerce (people are much more likely to stop and buy something from a store they’re walking past than from one they’re driving past), reduced pollution, and made the city one of the most agreeable in Europe.

  • Policies prohibiting discriminatory practices, such as racial profiling, discrimination in housing and hiring, etc.
  • A government commitment to public transportation. Public transportation provides mobility to those who have no access to cars, conserves resources, and reduces traffic congestion.
  • Language policies. Translation in public meetings (as well as signing for the hearing-impaired) and other government activities sends a message that all are welcome to participate, and that everyone’s participation is valued.
  • Financial and other encouragement for fixing up existing buildings and using former industrial and other abandoned spaces for housing and other development. This type of policy can help historic preservation – an important element of community identity – and prevent sprawl, which wastes energy and other resources and eats open space.
  • Family-friendly policies. Parental leave, on-site day care, flexible schedules, and similar benefits make lives better for working families and allow them more time to participate in community life.
  • Workplace education, particularly in basic skills and English as a Second or Other Language (ESOL). Education benefits the workers involved, the employer – because its workers are better prepared and can be more easily trained – and the community, by enabling workers to take part more fully in community life.
  • Employers encouraging – and, in many cases, paying for – employees to spend time volunteering on organizational and community boards and committees, and in health, human service, and cultural organizations.
  • Support for community arts and culture. By sponsoring performances, displaying art in business spaces open to the public (as many banks do), and otherwise supporting the arts and culture, businesses can add greatly to the quality of community life.
  • Support for recreation. Many businesses sponsor youth sports teams, charity golf tournaments, and community sports leagues.
  • Transportation. Community-friendly transportation policy could be considered social, economic, health-related, or environmental, depending on the lens through which you view it. Public transportation and business-financed or -sponsored van pools and shuttles allow for inexpensive and convenient transportation to work, school, and shopping; provide transportation for those who otherwise wouldn’t have it (seniors, people with disabilities, the poor); encourage the mixing of people from different community sectors and cultures; make businesses – particularly downtown businesses – more accessible; encourage walking (to and from stops, on errands in between rides); reduce traffic congestion and pollution; and save energy.

COMMUNITY-FRIENDLY ECONOMIC POLICIES.

Economic policy covers a vast area, touching on anything that involves the ways in which people and communities meet their basic needs – food, clothing, and shelter for individuals; government, education, and infrastructure (roads, utilities, etc.) for communities – and, for those fortunate enough to have that opportunity, pay for luxuries and leisure activities. Most of the policies of both government and business are either directly focused on economics, or are driven by economic concerns.

Community-friendly economic policies are those that help assure that all community members have their basic needs met; improve the economic situation of low-, moderate-, and middle-income individuals and families, allowing them greater economic freedom and more choices; or improve the economic situation of the community as a whole, providing taxes, employment, and opportunity, as well as access to goods and services.

Examples of community-friendly economic policies:

  • Enterprise zones and Business Improvement Districts. Enterprise zones are low-income districts in both urban and rural areas that receive funding from the federal or state government to revitalize themselves. Business Improvement Districts are areas where local businesses make voluntary contributions to support the economic and other development of their district.
  • Hiring practices. Local governments often try to engage in fair hiring practices, so that the racial, ethnic, gender, and cultural mix of city employees reflects the general population. City governments also can, and often do, require that any city employees – teachers, firefighters, police, etc. – live within the city. This both works to keep the city a community of families, and ensures decent jobs for a large number of residents.

This latter policy, unfortunately, can be a double-edged sword. Boston, for instance, which requires residence for city employees, is one of the most expensive housing markets in the country. It is often very difficult for, say, a firefighter, especially if he has a number of children, to find affordable housing. Many leave, and many others settle for homes that are far smaller than they need because they can’t afford anything bigger.

  • Tax incentives. Governments at all levels can offer tax breaks to businesses in return for such practices as setting up shop in distressed or disadvantaged areas, adopting environmentally-friendly procedures and equipment, and hiring members of disadvantaged groups (welfare recipients, people with disabilities).
  • Education. State governments may subsidize the building of new schools, for instance. State university systems in the U.S. provide inexpensive education to students whose families might not otherwise be able to afford college, and universities in some countries are free to all who are eligible to enroll.
  • Community Development Block Grants. These federal grants are funneled through the states to communities, specifically for the improvement of infrastructure and public services in low-to-moderate income areas.
  • Community Reinvestment Act (CRA). In 1977, the U.S. Congress passed a law requiring banks to develop community-friendly lending and investment policies in the communities in which they do business. Over the years, the CRA has made it possible for many low- and moderate-income families to become homeowners, and has supported community development efforts in thousands of communities.

Many individual banks do far more than the law requires, and work closely with the community and community groups to design creative initiatives that encourage the establishment of small businesses and allow community development that both fosters economic growth and maintains the environmental and social character that makes a community a good place to live.

  • Hiring and personnel practices. Like government, a business or industry may give hiring preference to local applicants or disadvantaged groups, and may even, like Company B in our example, set up training programs to prepare those people to be hired. They may also promote from within, so that someone starting out as a janitor or laborer has the opportunity to end his working life as a foreman or manager.

In some cases, employers may offer courses or skills training in areas that would be useful to employees outside of work.

  • Employee buy-in. Many companies offer employees the chance to buy shares in the business, making them part-owners. This can be risky – many employees of Enron who invested heavily in the company lost their life savings when it went under – but it also means that workers have a say in how the company is run, and a stake in making it successful.
  • Support for other local businesses. A business that’s willing to try to find materials and supplies locally, even if it means paying slightly more, is carrying out a community-friendly policy. Restaurants often try to support local agriculture and buy directly from farmers in their area, for instance.
  • Small loans to individuals. In some areas of the developing world, a few banks have found that making small loans to villagers can be a good investment. Especially in places where a non-governmental organization (NGO) or individual has organized borrowers into an organization, as small a loan as $25.00 can pull a whole family – and sometimes a whole village – out of poverty.

With loans as small as $10.00, women in India have built weaving cooperatives, bought dairy animals, and started cell phone services. Similar stories can be found across South Asia and Africa. In addition to the proceeds from the small businesses they start with the loans, many borrowers’ groups also become literacy classes, which allows them to step up to another rung of their society, and to make better lives for their children.

COMMUNITY-FRIENDLY HEALTH POLICIES.

In a sense, all community-friendly policies are health-related. The World Health Organization (WHO) sees health as a community issue, and finds nine prerequisites for health and a healthy community: peace, shelter, education, food, income, a stable ecosystem, sustainable resources, social justice, and equity. These include all the areas that community-friendly policy is likely to touch on. There are, however, policies that aim specifically at the physical health of citizens.

Examples of community-friendly health policies:

  • The establishment of greenways, bike lanes, urban and rural walking and bike trails, etc. These car-free paths encourage people to exercise, granting them not only pleasure, but the health benefits of regular physical activity, and may reduce pollution as well.
  • No-smoking laws. While many smokers would perhaps not regard these laws as community-friendly, there is no longer any question that smoking is a health hazard, and that second-hand smoke – smoke breathed by non-smokers in the presence of people smoking – is nearly as harmful as smoking itself. Anti-smoking ordinances protect the health of non-smokers, and may help to change smokers’ behavior.
  • The construction of public sports facilities. Building sports facilities – skate parks, tennis courts, soccer fields, pools – for community use encourages exercise, particularly for children and youth. There is a good deal of evidence that habits of physical activity gained in childhood stay with you for the rest of your life, and help to prevent heart disease, strokes, and other ailments that were once considered the inevitable companions of aging.
  • Health care and health insurance. In most of the developed world, with the notable exception of the U.S., governments use tax money to provide health care for everyone, either by employing medical professionals directly or by acting as insurer.

This short list doesn’t even scratch the surface of government programs that promote health or otherwise address health issues. Federal, state, and local governments in most countries variously conduct or fund mental health counseling, substance use prevention and treatment, community clinics, nutrition programs, disease (e.g., malaria) eradication…the list goes on and on. Not all these programs are community-friendly: many, although well-meaning, fail to take into account the cultural norms of the population they’re aimed at, or the real needs of the community. They are all aimed, however, at improving the health and lifespan of the population.

  • Encouragement of exercise. Many businesses maintain an on-site exercise facility, (gym, workout room, outdoor jogging track, etc.), sponsor walking or jogging clubs or lunchtime sports, or subsidize health club memberships for employees.
  • Healthy food in company cafeterias and restaurants. Businesses can choose to serve only healthy food in on-site cafeterias. Healthy food can help employees manage weight and avoid heart disease, many cancers, and diabetes, among other conditions.

Even fast food restaurant chains are changing the ingredients they use. Their food is still generally very high in calories, but most now is fried in poly-unsaturated oil rather than beef fat or lard, and most chains offer salads, which – if you skip the dressing and the deep-fried chicken on top – are reasonably healthy.

  • Managing emissions into the air and water. By “scrubbing” or otherwise treating whatever comes out of their factory chimneys and waste pipes, businesses can maintain or improve the community’s air and water quality, thus reducing the risk of respiratory illness, certain cancers, and other conditions.
  • Employee assistance programs. Mental health counseling, substance use treatment, stress management, and other health-related services are offered, either on- or off-site, by many businesses as part of their employee benefit package.
  • Preventive health screenings. Some employers conduct annual or semiannual screenings for high blood pressure, cholesterol, diabetes, and other easily-detectable conditions at no cost to employees.

These screenings work to the employer’s benefit as well, as do other health-promotion activities. The less time employees lose to illness, the more productive – and profitable – the business will be.

COMMUNITY-FRIENDLY ENVIRONMENTAL POLICIES.

The environment of a community can be divided into the natural environment – the areas of land, air, and water that haven’t been shaped by human interference, and the plants and animals that flourish there – and the built environment – the buildings, streets and roads, bridges, and other constructions that people make in order to mold their environment to their comfort and convenience. Falling somewhere between are the “natural” areas that aren’t really natural – parks, farms, and other man-made landscapes, as well as the areas that were once used by people, but have been intentionally or unintentionally left to go “back to nature.”

The ultimate goals of community-friendly environmental policies are to create as comfortable and people-friendly a built environment as possible, preserving open space and other features of the natural environment, conserving natural resources, and maintaining healthy air and water quality. In government and business alike, these ends demand attention to both the built and natural environments.

Examples of community-friendly environmental policies:

  • Establishment of wildlife refuges, urban wilderness, and other protected areas. Most national, state or provincial, and many local governments set aside areas of natural beauty or particular interest to be protected from development.
  • Environmental requirements for development. Following on the landmark U.S. National Environmental Policy Act of 1969, many countries, as well as individual states and provinces, have instituted laws requiring assessments of the environmental impact of any government or government-funded project. This makes it possible to minimize the environmental consequences of such a project to the community, and to protect natural areas and resources.
  • Environmental laws and regulations. In the U.S. and many other countries, laws regulating air and water quality, mandating environmental clean-up, and setting vehicle emissions standards protect both the community and the environment.
  • Conservation easements and farmland protection policies. Conservation easements and the Farmland Protection Program make it possible to sell the development rights to land at a fair market rate (or to donate the rights and take a tax credit) to the government or a land trust, while keeping ownership. This protects the land from development, while allowing owners who may have few other assets to realize its value.
  • Recycling. Many communities establish recycling centers where paper, plastic, glass, metal, and other materials are sold to recyclers and reused. While there is occasional debate about whether this actually saves energy (recycling materials, by some measures, uses as much energy as manufacturing new materials), it obviously saves bulk. Glass and plastic, in particular, don’t break down in landfills – they’ll still be there in a thousand years – so the more times they can be recycled, the better for the community environment.
  • Building or refitting buildings to conserve energy. Businesses can use renewable-energy heating, water recirculation, and other energy-conservation schemes.

Many communities and businesses now try to build or adapt buildings to the LEED (Leadership in Energy and Environmental Design) standards of the U.S. Green Building Council. Some communities give tax breaks or other incentives to developments or businesses whose structures meet LEED standards.

  • Adopt-a-highway programs. Here, a business takes responsibility for keeping a mile or two of local roadway clear of trash and debris by sending out a crew of employees on a regular basis to clean up the roadside.
  • Tree-planting and other similar activities. Many businesses engage in beautification efforts – planting trees and flowers, cleaning up their lots, etc. – that have environmental benefits as well. Trees, for instance, provide shade in summer and windbreaks in winter, and absorb carbon dioxide while giving off oxygen.
  • Voluntarily developing or buying technology to make operations cleaner. “Scrubbers” for chimney emissions, improved water filters, computerized meters for use of water and chemicals – these are only a tiny fraction of the devices available that can improve or protect environmental quality and conserve energy.

One example of this practice is that of corporations or branches of government buying fleets of hybrid or other low-emission, high-mileage vehicles (trucks that run on biodiesel, for instance), in order to cut down on pollution and conserve fuel.

The range of community-friendly policies is limited only by the creativity of people in government, business, and the community.

As is so often the case, the issue of community-friendly policy is not always simple. Sometimes, one community-friendly policy has to be weighed against another. The preservation of a particular piece of open land may compete with the possibility of a commercial development that will provide many jobs. Environmental clean-up laws may target the current owners of property that needs to be restored, rather than those who did the polluting. Constructing new pedestrian zones or burying a highway to rationalize traffic and create a greenway may cost billions and cause huge disruptions for a long period of time: ask any Bostonian who lived through the Big Dig, which took about 15 years to complete.

The point here is that you have to consider carefully what’s actually “community-friendly.” In many cases, a temporary disruption is worth the cost; in others, it may not be. In the case of competing positive outcomes, there may need to be some compromise, or some way of deciding which is in fact the greater good. It may not be easy, but the discussion, if it’s conducted with the best interests of the community in mind, may bring new solutions to light, or may clarify the issue so that everyone agrees on the best path. If everyone – government, business, activists, and citizens – keeps an open mind and focuses on what’s good for the community, real community-friendly policies can result.

WHY PROMOTE COMMUNITY-FRIENDLY POLICIES?

The value of community-friendly policies may seem obvious, but if it were, there would be no need for policy change. It’s important to think about what the advantages of real community-friendly policies are, and to champion them at every opportunity.

  • Community-friendly policies can help everyone in the community. They make the community a more pleasant place to live, and improve its overall quality of life. Many policies – a commitment to excellent schools, for instance – not only attract new residents and businesses (thereby providing tax revenue and jobs), but can change the future for the next generation.
  • Community-friendly policies can promote equity. Such policies ease the burdens of those on the bottom of the economic ladder by providing them with the possibility of decent jobs and housing, and the tools to find and keep them.
  • Community-friendly policies can promote diversity. By respecting cultural and other differences, they make possible a community in which everyone feels valued.
  • Community-friendly policies can be good for business. By helping to make the community an attractive place to live, firms increase their ability to recruit the best employees, and also increase their local support. Furthermore, many community-friendly policies – pedestrian spaces, for instance – specifically promote business and increase commercial activity.
  • Community-friendly policies can help politicians get elected or reelected. All good politicians know this, but many have to be reminded about what’s actually community-friendly, as opposed to merely self-serving.
  • Community-friendly policies promote community health, environmental quality, financial stability, and social justice. That’s their purpose.

So what are the barriers to community-friendly policies?

Given this list of positives, it would seem impossible to be opposed to most community-friendly policies. Not everyone sees things in that light, however. Self-interest, politics, economics, short-sightedness, wishful thinking, and other factors often get in the way.

Many people believe that economic arguments are more important than any others, for instance, and that anything that fosters economic growth should be encouraged. When those arguments conflict with environmental concerns or social issues, these people would say, they must win. Others may feel the same way about environmental or social issues. When there are multiple interests within the community that see themselves as competing, it becomes difficult to recognize community-friendly policies unless they benefit the specific interest you support.

That’s why involving as many sectors as possible in planning community-friendly initiatives is so important. The more interests that are represented, the easier it is to reconcile conflicts and to point out the advantages to them that a particular policy can bring. People are often stubborn, but they’re seldom stupid: if they understand that something will benefit them, they’ll get on board.

WHY PROMOTE COMMUNITY-FRIENDLY POLICIES?

The obvious – and correct – answer here is all the time, but there are some crucial points when the opportunity for promoting community-friendly policies is greatest.

  • When policy is specifically being debated. Whether there’s a crisis, or whether a particular area of policy has simply come up for a regularly-scheduled review, this is an excellent time to describe community-friendly policies, and to point out their advantages.
  • When there’s an election. Politicians can be more easily convinced to take community-friendly positions when they know that those positions will gain them votes. If you can bring enough people together to convince candidates that there’s support for community-friendly policy, they’ll probably be willing to support it as well.
  • When something new – a development, a construction project, a highway, a park, an initiative of some sort – is about to be started. Getting in on the ground floor will give the community negotiating power. It may be possible to convince a developer to add “green” elements to buildings or landscape (energy conserving systems, low-water sprinklers, elimination of toxic fertilizers and pesticides), or to persuade the city’s anti-drug initiative to add substance-abuse treatment to the stricter enforcement it’s planning.
  • When there’s a crisis in the making. If a historic building that could be turned to other uses is about to be destroyed, or still more subsidies for affordable housing are about to be cut, it’s time to intervene and explain why the proposed policy isn’t community-friendly, and why community-friendly policy would better serve everyone.
  • When there’s a public groundswell for community-friendly policy in a specific area. Whether because of an event, a widely-publicized study or article, or simply a growing public perception of a need, community members sometimes come together to demand solutions in the form of community-friendly policy. There’s no better time to approach policy makers than when you have the weight of public opinion on your side.
  • When the community is invited to the table. When you’re asked to be part of a planning or policy-making process, it’s up to you to make the most of the opportunity, and to make clear what makes the most sense for the community both from its own current perspective, and from looking at the long term.

WHO SHOULD PROMOTE COMMUNITY-FRIENDLY POLICIES?

Perhaps the real question here is “Who decides what are community-friendly policies?” The ideal answer is that it’s a collaborative decision among all sectors of the community, policy makers, and perhaps researchers (who may also be community members) as well. That ideal, however, is seldom met, and even when it is, it may involve a great deal of patience and negotiation on all sides.

The town of Greenfield, Massachusetts, voted down, by referendum, Wal-Mart’s application for a building permit, fearing that the presence of a Wal-Mart would kill the still-vital downtown. Many in town favored the store, however, and thought that granting the permit was the more community-friendly policy. There is still some bad feeling over the matter more than a decade later, and still controversy over whether it was the right decision for the community.

If a participatory, collaborative process isn’t possible – because of lack of time, lack of structure, lack of interest, or the nature of the divisions within the community – among those who might be involved are:

  • Stakeholders (i.e. those most directly affected by the policy).
  • Community activists.
  • Particular populations or groups who may have an interest (language minorities, public housing tenants, parents of children in the schools, the business community, low-income workers, etc.)
  • Public officials, both elected and appointed.
  • Public employees (who may be asked to carry out or administer policy).
  • Community-based organizations and community coalitions.
  • Educational institutions.

HOW DO YOU PROMOTE COMMUNITY-FRIENDLY POLICIES?

This last part of the section may look familiar if you’ve read Section 11 of this chapter. It’s adapted from that section, Promoting Family-Friendly Policies in Business and Government. The two issues are in fact quite similar, and there’s a great deal of overlap.

In many cases, for either business or government, the adoption of community-friendly policies is more than a simple decision to do things one way as opposed to another. It involves a change in perception about the nature of a community, and about what’s important for businesses and society. For that reason, promoting community-friendly policies may take time and careful thought. The following series of steps takes that into account.

 

DECIDE WHERE TO START.

Your success may depend on the issue you choose to address first. You’re not going to change a community overnight, and you’re not going to persuade it to change everything at once. What’s a good first step toward a totally community-friendly set of policies?

The very first step, as we implied in the box about barriers to community-friendly policies, is to enlist people from as many sectors of the community as possible to work on the issue together. A broad-based coalition or participatory effort can make all the difference.

If the homeless advocate and the corporate vice-president are sitting at the same table working on the same problem, it is likely that they can find some common ground, and devise a policy – or at least an outcome – that pleases both of them, and benefits the community as a whole. (If the corporation invests in affordable housing and in programs to help homeless people learn the skills – or take the meds, or both – necessary to keep a roof over their heads and stay employed, and convinces other corporations to do the same, there will be fewer homeless people on the streets, a bigger potential employee pool, and more customers for their products and services.)

One possibility is to poll community members to see what’s most important to them. You might find different preferences for different folks: business people may be largely concerned with economic issues, while parents may be focused on education. Still others may be most interested in the environment or in social issues. You should aim for fairness in what you propose: what’s the greatest benefit for everyone?

The ideal is to start with something that will have a real impact, but that isn’t so ambitious that it’s impossible – or too impossibly expensive – to achieve. It’s unlikely, for instance, that a community will, at your urging, decide to revamp its whole public transportation system, but it might be persuaded to put in a new bus route. That’s a start, and it may mean a great deal to the people it serves.

This can be a foot in the door for that new transportation system. You can use the discussion about bus routes to point to other communities that have gone through a planning process, raised money, and are now reaping the benefits. In general, though, the way to profound social change – and that’s what we’re talking about here – is one reachable, sustainable goal at a time. Trying to cross the bridge in one leap can actually slow you down over the long term.

DO YOUR HOMEWORK.

Especially if there is to be a public debate about the issue of community-friendly policies, you need to have not only facts, but also ideas at the tip of your tongue. Some of the areas you should research:

  • Businesses or communities, especially nearby ones, where community-friendly policies have been adopted.
  • Policies that have been implemented elsewhere, and their results.
  • Best practices, as determined by research and/or results.
  • Particular needs in your community.
  • Alternatives to what you’re initially proposing.
  • Potential costs, and ways to defray them.
  • Potential benefits for everyone involved.

Your research might include searching libraries and the Internet, talking to people who’ve had direct experience with the issue – local officials, business leaders, community activists, environmentalists, consumer advocates, etc. – conferring with researchers or other experts, and talking with health and human service organizations that have worked with businesses or communities as partners in implementing community-friendly policies.

Your effort is far more likely to be successful if you know what you’re talking about, and have answers to the objections of opponents or skeptics. The more information and ideas you have, the more people will take your arguments seriously.

OFFER TO HELP FIND SOLUTIONS THAT WORK.

As explained above, part of your research should be aimed at generating some alternative community-friendly scenarios. These can be used as starting points in a discussion of what kinds of community-friendly practices or policies might work in your community or business. Alternatively, you can offer to participate in a coalition or on a committee set up to look at possible community-friendly innovations. Some ways to make community-friendly policies work:

  • Public-private cost sharing. Workplace education programs themselves are often paid for by public funds (taxes), while employers encourage workers to take advantage of them by providing paid release time for education.
  • Volunteerism. Once a skate park is established and built by the community, it could be maintained by the “Friends of the Skate Park,” many of whom are likely to be drawn from among its users.
  • Pilot programs. You can test a small, inexpensive version of a possible program or initiative, in order to examine its effectiveness, and to adjust and improve it before committing to a large-scale effort.
  • Incentives. Businesses that conserve water, for instance, might pay lower meter rates in addition to saving by using less.
  • Fees. Government-supported community-friendly facilities can charge an admission fee to help cover costs, or might be supported by higher taxes.
  • Recognition. A “Community-Friendly” designation might be granted by local government, the Chamber of Commerce, or some other body to businesses that have implemented community-friendly policies.

FRAME THE DEBATE AS A WIN-WIN SITUATION.

Try to avoid assuming an adversary position here. Emphasize the fact that community-friendly policies are good for everyone involved – employers, government, the society as a whole. No one loses, and everyone benefits. Use the available research to make the case that community-friendly policies improve the business climate and the quality of life in a community.
It’s hard to argue against a change that confers universal benefits.

POINT TO AND REWARD THOSE BUSINESSES AND GOVERNMENT AGENCIES WHO SUPPORT AND ENGAGE IN COMMUNITY-FRIENDLY PRACTICES.

A “community hero” or “best business” award, with lots of publicity, could both raise the profile of community-friendliness and identify it as something that others might aspire to.

COMMUNICATE, COMMUNICATE, COMMUNICATE.

Get your message out to policy makers in business and government, to activists, and to the public. The best arguments in the world are worthless if no one hears them. Use all the channels available to you, particularly:

  • The media
  • Labor unions.
  • Chambers of Commerce and other business associations.
  • Community activists.
  • Professional associations.
  • Direct contact with policy makers.
  • Direct contact with the appropriate people in businesses. These might be CEO’s, Human Service Directors, owners of small businesses, or influential employees.

An element to consider here is that a good part of an effort to promote community-friendly policies is changing the perceptions of business people, government officials, and/or the public about what’s normal. Some of the policies you advocate for may be innovative or unusual. One aim of your publicity might be to place them firmly in the mainstream, things that should be of obvious concern to everyone. (This might be accomplished through participation in a community strategic planning process, where the need for such policies might be included or implied in a community vision statement.)

That kind of placement could lead to a whole new way of thinking. What if state and national political conventions – or town boards, for that matter – provided child care so that single parents could attend? What if businesses and schools coordinated around the teaching of science, with high-tech and other businesses providing funding for labs and employees to demonstrate practical applications? What if the community provided day care or home health care for frail elders as a matter of course? The world could look different, and better. Perhaps your effort can contribute to that end.

MARSHAL SUPPORT.

Put together a coalition, if you can, or work for the support of a large number of influential people. It would be great if your support could come from all segments of the community, but some particularly important groups and individuals include:

  • Unions and other trade associations.
  • Working families.
  • Community activists.
  • Community organizations and institutions (fraternal organizations, churches, hospitals, universities, etc.)
  • Businesses and business associations.
  • Policy makers.
  • Influential individuals, particularly in business and government.

ADVOCATE FOR COMMUNITY-FRIENDLY POLICIES IN WHATEVER WAYS ARE APPROPRIATE TO THE SITUATION.

You’ll have to decide what “appropriate” means for you here. The more confrontational you choose to be, the harder it is to restore good will afterwards. You’d probably only use direct action, for instance, in a situation that’s patently unfair and not likely to improve in any other way. Your goal, after all, is one that’s typified by policy makers in business and government being genuinely concerned about people, and feeling, at the same time, that any community-friendly changes they make will benefit them as well – hardly an adversary situation.

Some possible ways you might advocate for community-friendly policies:

  • Direct advocacy with businesses. If you have powerful arguments to make, making them face to face can sometimes be your best strategy.
  • Union negotiations.
  • Persuading business, professional, or trade associations (the Chamber of Commerce, for example) to issue policy statements supporting community-friendly practices and policies.
  • Legislative advocacy. This might entail personal contact with legislators and aides, a full-scale legislative campaign, or both.
  • Electoral campaigns and ballot initiatives. A candidate who adopts your ideas can bring them enormous publicity (and can help turn them into policy if she’s elected). Alternatively, in many states you can, by gathering enough voters’ signatures, put a policy change on the ballot as a referendum question to be decided by the voters. If they approve, the community-friendly policy you proposed becomes law.
  • A media campaign.
  • Direct action. Again, this would probably be a last resort, and could range, in increasing order of seriousness from filing a grievance or complaint, to holding a public demonstration, to calling a strike or boycott, to a lawsuit.

There are essentially three ways to promote community-friendly policies: They are, in order of preference, partnership, persuasion, and pressure. Partnership – working collaboratively with all sectors of the community to define and institute community-friendly policy – is by far the best and most effective when it’s possible. Next best is persuasion; there’s nothing wrong with it, but it’s dependent on the power of policy makers, rather than a joint effort. Finally, there’s pressure, what you resort to when policy makers seem determined to take an adversary position and leave no room for negotiation.

It’s always better to work with people than against them, and it’s always better to be a partner than a petitioner. Thus, the ideal situation is to have a seat at the table when policy is discussed. If that’s not possible, then research, persuasion and public relations may help. And when none of those work, it’s time to use direct action tactics to try to force policy makers to pay attention.

CONTINUE PROMOTING COMMUNITY-FRIENDLY POLICIES IN BUSINESS AND GOVERNMENT INDEFINITELY.

The long-term goal here is a different view of community, and the consideration of what’s community-friendly whenever policy is formulated. In order to reach that goal, you have to keep working at it indefinitely. Each gain is a step in that direction…but if you stop walking, you’ll find yourself not standing still, but going backward. As with almost any other activity described in the Community Tool Box, you have to keep moving forward to reach your goal.

IN SUMMARY

Community-friendly policies are those social, economic, health, and environmental policies that improve life for particular groups or the community as a whole, while harming or detracting from no one, respecting cultural and other differences, fostering environmental responsibility, encouraging diversity, and making the community a better place to live. In a perfect world, community would always be the context for any discussion of policy, and the uniqueness of each community would be considered when policy was made. Since the world is not yet perfect, it is the responsibility of community builders and activists – and anyone who’s affected by or interested in policy decisions – to promote that view, and to advocate or plan for community-friendly policy.

The best-case scenario is to get seats for all sectors of the community at the policy-making table, so that policy decisions are collaborative and take differing and sometimes conflicting needs into account. When, as is usually the case, that’s not possible, persuasion – or, when all else has failed, confrontation – may be needed to convince the powers that be of the necessity of community-friendly decisions.

Whatever the case, the long term goal here is to make the consideration of community-friendliness a given in any policy discussion, and to create a view of community that encompasses everyone and makes every policy decision community-friendly.

Contributor 
Phil Rabinowitz

Online Resources

Center for Rural Affairs.Advocates for community friendly policies that support family farm operations and rural entrepreneurship for small business

Forum of Private Business, a British industry organization.
Short piece about business use of CSR (corporate and social responsibility) guidelines.

Institute for Public Policy Research. The Communities Initiative of IPPR (Institute for Public Policy Research) a progressive think tank in UK. Work toward looking for community-friendly policies in any policy – community as a base for all thinking about social and economic policy

Milbank Memorial Fund report: “Health Policies for the 21st Century: Challenges and Recommendations for the U.S. Department of Health and Human Services.” By Jo Ivey Boufford and Phillip R. Lee.

A Neal Peirce column on the website of the National Academy of Public Administration, discussing rehabilitating existing buildings and infrastructure before thinking about building new ones.

This helpful Worksite CSA Toolkit, developed by the Lawrence-Douglas County Health Department, shares practical guidance on how to start a Community Supported Agriculture program to make subscriptions to fresh, locally-grown produce available at your workplace. Read more about workplace CSA programs, or view related appendices.

Original document, Promoting Community-Friendly Policies in Business and Goverment
Source: CTB
Adapted for Academy.Warriorrising

How to File for a Patent

How to File for a Patent

This step-by-step guide describes the legal process of filing for a patent.

Now that you’ve determined that you have an invention that’s potentially marketable, you’ll want to protect that invention — and your business — by filing a patent application with the U.S. Patent and Trademark Office (PTO). The PTO is the domestic government agency responsible for examining patent applications and awarding patents. A patent gives the holder the right, for a certain amount of time, to keep others from profiting off of manufacturing, using, selling, or importing into the United States something similar to what you’ve invented.

 

Sounds like a no-brainer, right? Well, the bad news is that filing a patent application is a complex legal process, one that costs money and takes time. That process involves searching patents that have already been awarded, filling out a written application with detailed descriptions and possibly drawings of your invention, and an average of two years of back-and-forth with the patent examiner before your application is awarded — or denied.

The pages ahead will provide guidance to help you determine whether you need help in filing your patent application, how to conduct a search of already issued patents, and understanding the fee structure.

How to File for a Patent: Deciding to D-I-Y or Get Help

The advent of the Internet has put a variety of government patent resources at every inventor’s fingertips. That’s the good news. The bad news is that the patent system is still quite complex and you need to understand this before deciding to file a do-it-yourself patent application. Just consider this tidbit: Patents are arranged according to a massive classification system encompassing more than 450 subject classes and 150,000 subject subclasses. The Index to the U.S. Patent Classification System, an alphabetical subject listing of these various classes and subclasses, is produced by the PTO to aid searchers of the system. “The Classifications,” writes Richard C. Levy in his Inventor’s Desktop Companion, “are to searching a patent what the card catalog is to looking for a library book. It is the only way to discover what exists in the field of prior art [prior patents]. The Classifications are a star to steer by, without which no meaningful patent search can be completed.” The Index is fortunately now available online on the PTO’s website.

Even given the wealth of online resources now available, most experts still counsel inventors to retain help when filing patent applications and searching the databases of existing patents and published applications. Utility patent applications — the most common of the three types of patent applications — are complex documents with myriad requirements, and as Levy indicates, “smart inventors use experienced patent counsel to assure that they obtain the strongest patent protection available on their inventions. There is too much at stake. Smart inventors do not rely on patent-it-yourself books.” Design patent applications, however, are far less complicated so many inventors take care of those documents themselves.

 

The following are some of the categories of professionals who might be able to help you research and file your patent application:

  • Patent Attorneys. Before making an arrangement with a patent attorney, savvy inventors take steps to ensure that they have found competent, responsible legal counsel. The first step is to make sure that the lawyer is registered with the PTO. Attorneys listed with the PTO are required to have minimum academic and professional qualifications, and must pass a PTO examination. Inventors should also make certain that their legal counsel is familiar with the field or industry in which the invention would be used. In addition, they should do their best to insure that their attorney has all relevant information needed to make the best possible patent application. Finally, experts counsel inventors to shop around to find the best combination of price and value, and they encourage them to secure written agreements on attorney fees.
  • Inventor Associations. Groups such as Invent Now, a non-profit organization affiliated with the National Inventors Hall of Fame, or United Inventors Association, another non-profit, have online resources that can help answer your questions about filing a patent application. Most states, and some cities, also have local inventor associations that may be able to help you with resources.
  • University Intellectual Property Departments. Sometimes universities, particularly law schools, have staff that can either help inventors research patent information or be retained to conduct the research for a fee.
  • Patent Search Firms. Patent search companies can be found in local yellow pages, but inventors need to be careful in making agreements with such firms. Some are perfectly legitimate, but others prey on unsuspecting inventors, saddling them with service contracts or other bad business arrangements. Given this reality, inventors should ask for references, evidence that the search firm has prior experience in the field in which their inventions are classified, and a signed letter of non-disclosure before agreeing to any arrangement with a search firm.

The advent of the Internet has put a variety of government patent resources at every inventor’s fingertips. That’s the good news. The bad news is that the patent system is still quite complex and you need to understand this before deciding to file a do-it-yourself patent application. Just consider this tidbit: Patents are arranged according to a massive classification system encompassing more than 450 subject classes and 150,000 subject subclasses. The Index to the U.S. Patent Classification System, an alphabetical subject listing of these various classes and subclasses, is produced by the PTO to aid searchers of the system. “The Classifications,” writes Richard C. Levy in his Inventor’s Desktop Companion, “are to searching a patent what the card catalog is to looking for a library book. It is the only way to discover what exists in the field of prior art [prior patents]. The Classifications are a star to steer by, without which no meaningful patent search can be completed.” The Index is fortunately now available online on the PTO’s website.

Even given the wealth of online resources now available, most experts still counsel inventors to retain help when filing patent applications and searching the databases of existing patents and published applications. Utility patent applications — the most common of the three types of patent applications — are complex documents with myriad requirements, and as Levy indicates, “smart inventors use experienced patent counsel to assure that they obtain the strongest patent protection available on their inventions. There is too much at stake. Smart inventors do not rely on patent-it-yourself books.” Design patent applications, however, are far less complicated so many inventors take care of those documents themselves.

 

The following are some of the categories of professionals who might be able to help you research and file your patent application:

  • Patent Attorneys. Before making an arrangement with a patent attorney, savvy inventors take steps to ensure that they have found competent, responsible legal counsel. The first step is to make sure that the lawyer is registered with the PTO. Attorneys listed with the PTO are required to have minimum academic and professional qualifications, and must pass a PTO examination. Inventors should also make certain that their legal counsel is familiar with the field or industry in which the invention would be used. In addition, they should do their best to insure that their attorney has all relevant information needed to make the best possible patent application. Finally, experts counsel inventors to shop around to find the best combination of price and value, and they encourage them to secure written agreements on attorney fees.
  • Inventor Associations. Groups such as Invent Now, a non-profit organization affiliated with the National Inventors Hall of Fame, or United Inventors Association, another non-profit, have online resources that can help answer your questions about filing a patent application. Most states, and some cities, also have local inventor associations that may be able to help you with resources.
  • University Intellectual Property Departments. Sometimes universities, particularly law schools, have staff that can either help inventors research patent information or be retained to conduct the research for a fee.
  • Patent Search Firms. Patent search companies can be found in local yellow pages, but inventors need to be careful in making agreements with such firms. Some are perfectly legitimate, but others prey on unsuspecting inventors, saddling them with service contracts or other bad business arrangements. Given this reality, inventors should ask for references, evidence that the search firm has prior experience in the field in which their inventions are classified, and a signed letter of non-disclosure before agreeing to any arrangement with a search firm.

How to File for a Patent: Conduting a Patent Search

Inventors, lawyers, and patent experts all advise inventors armed with a possible new product or design to undertake a comprehensive patent search before taking any other steps toward filing a patent application. If you don’t do the search, the PTO examiner sure will and if the examiner rejects your application based on “prior art” (patents that have already been issues), you’ll lose out on the application cost, in addition to the energy and time you put into the process.

Steps to Conducting a Patent Search

Some inventors choose to undertake the task or researching existing patents and published applications themselves, often with the aid of patent software programs. The PTO has designated several Patent and Trademark Depository Libraries (PTDLs) around the country to receive and house copies of U.S. patents and patent and trademark materials, to make them freely available to the public, and to provide the public with information about patent and trademark information. The PTLD staff are available to help you with training on U.S. patent searches and research, which include the Cassis DVD-ROM system, the PubWEST database, and the USPTO website.

The PTO recommends the following steps to successfully researching patents:

  1. Keywords. Think of applicable keywords that describe the purpose, use, and/or composition of your invention.
  2. Find classes/subclasses. Use these keywords to find potential classes and subclasses in the PTO’s Index to the U.S. Patent Classification.
  3. Verify classes/subclasses. Double and triple check the relevancy of the class/subclasses by using the classification schedule in the PTO’s Manual of Classification and then read the classification definitions.
  4. Access full-text. Search the Issued Patents and the Published Applications databases on the PTO website by ‘Current US Classification.’ Read the full-text of issued patents and published applications.
  5. Review claims. Look at the claims, drawings of inventions and read the specifications of other patents and applications.
  6. Check references. Cross-check references and look at “field of search” areas for other classes and subclasses to search.

Be aware that the majority of applicants choose to secure the services of a patent attorney or a professional patent search firm. Patent attorneys typically hire professional researchers to do the actual patent search; the turnaround time with lawyers who specialize in handling such searches is usually fast, but they are also expensive because of the mark-up charge that attorneys impose.

How to File for a Patent: The Types of Patent Applications

Bringing the patent process into the 21st Century, the PTO has established an Electronic Filing System letting you file applications over the Web. You can also still file paper forms and mail them to the Commissioner of Patents. But how you choose to file your patent application is only one of many decisions you need to make during the process.

Here are some other decisions you need to make:

Provisional vs. Non-provisional

There are two types of patent applications that inventors may file. A non-provisional application automatically begins the patent review process and may lead to the awarding of a patent. But starting in 1995, inventors were also allowed to apply for a provisional application, which establishes an official filing date for the invention and allows you to use the term “Patent Pending” in connection with your invention, but it doesn’t launch the examination process. The provisional application gives you 12 months to file a corresponding non-provisional application, but the benefits include that the patentability would be judged as if the application were filed on the earlier date and the 20-year patent term would be measured from the later non-provisional application filing date, the PTO says.

Utility vs. Design vs. Plant

There are three types of patents — utility, design, and plant.

  • Utility Patents. These are the most common kind of patents. They are granted to inventors who, according to the PTO, invent or discover any new and useful process, machine, manufacture, or compositions of matter (mixtures of ingredients, chemical compounds), or any new and useful variations of existing products, processes, or compositions.
  • Design Patents. Inventors can also obtain patents on the appearance of a product, provided that it is a new and original design.
  • Plant Patents. This kind of patent is granted to anyone who invents or discovers and asexually reproduces any distinct and new variety of plant, including cultivated sports, mutants, hybrids, and newly found seedlings.

Utility Patent Application Transmittal Form (Form PTO/SB/05) or a transmittal letter should be filed with every patent application to instruct the USPTO as to what actual types of papers are being filed (e.g., specification, claims, drawings, declaration, information disclosure statement). It identifies the name of the applicant, the type of application, the title of the invention, the contents of the application, and any accompanying enclosures. (Form PTO/SB/21 is to be used for all correspondence after initial filing.)

 

Patent Drawings: Professional vs. D-I-Y

Sometimes patent applicants are required to submit drawings of their invention – particularly when the nature of an application requires a drawing to understand the invention. Patent experts advise inventors to secure the services of an experienced patent draftsman when the time comes to make patent drawings. “The requirements for drawings are strictly enforced,” warns Levy. “Professional draftsmen will stand behind their work and guarantee revisions if requested by the PTO due to inconsistencies in the drawings…. Because the design patent is granted for the appearance of the article, the drawing in the design patent is more critical than the drawing in a utility patent. The design drawing is the disclosure of the claimed design, whereas the utility drawing is intended to provide only an exemplary illustration of some aspects of the mechanism described in the specification and claims.”

How to File for a Patent: Patents and the PTO

On average, it takes the Patent and Trademark Office 24.6 months to process patent applications and issue approved patents. Examinations of patent applications, which are undertaken in the order in which they are received, are arduous exercises, encompassing inspection of legal compliance and comprehensive searches to ensure the invention’s legitimacy.

If an application is approved, then the inventor can proceed with his business plan, whether that involved launching a small business or seeking buyers for the invention. Many applications, however, are rejected when they are first submitted. Even applications for genuinely new products or designs sometimes need changes to meet PTO requirements. In instances in which the application is rejected, the inventor has limited options. The inventor can prepare a response to the examiner’s stated grounds for rejection, explaining why he or she believes that the examiner erred; this is a viable step, and one which sometimes convinces examiners to reconsider. The inventor can also offer amendments to the application designed to assuage the examiner’s objections.

 

On many occasions, however, the examiner will remain unpersuaded and will reject the inventor’s claims, If this happens, the inventor can lodge appeals with the PTO commissioner and, after that, the Board of Patent Appeals and Interferences. If the application is still deemed unacceptable, and the inventor remains determined to pursue the issue, he or she can then turn to the U.S. court system. The Court of Appeals for the Federal Circuit and the U.S. District Court for the District of Columbia have both heard such cases.

How to File for a Patent: Factoring the Costs

Receivers of patents must pay fees to the PTO for services rendered when a patent is reviewed. In 1982 a law was passed that cut some of these fees (patent application, extension of time, revival, appeal, patent issues, statutory disclaimer, maintenance on patents) for “small entities.” Small entities were held to include independent inventors, small businesses, and nonprofit organizations. In addition, all utility patents are subject to the payment of maintenance fees that must be paid to keep the patent going. These payments are made at several different points of the patent’s life. Inventors need to heed this payment schedule closely, for nonpayment may result in the premature expiration of the patent (a six-month grace period is typically provided during which the fee can be paid, albeit with a surcharge). Inventors who secure the services of a patent attorney generally do not have to worry about this scenario as much, since a competent attorney will notify them of impending maintenance fee payments.

As of April 2009, new updates to PTO fees were put in place. These fees vary widely for different application forms and services. The range for initial patent application fees is between $220 and $330 – but for qualified small entities, those fees are cut in half. A full list of fees is posted on the PTO Web site located at uspto.gov.

Resources

The U.S. Patent and Trademark Office (PTO) maintains a website to allow inventors to search registered patents and published applications and to electronically file a patent application at uspto.gov/ebc/.

The PTO also maintains a website with patent information geared specifically for small businesses at uspto.gov/smallbusiness.

National Inventor Fraud Center is located at inventorfraud.com.

Levy, Richard C. The Inventor’s Desktop Companion. Visible Ink Press, 1995.

A report that Thomas Field wrote for the U.S. Small Business Administration, Avoiding Patent, Trademark and Copyright Problems, is available on the website of the Franklin Peirce Law Center, where he is now a professor of law.

The U.S. Small Business Administration’s sponsored report on small business patents, An Analysis of Small Business Patents by Industry and Firm Size, issued in November 2008, is available at sba.gov/advo/research.

 

Original document, How to File for a Patent
Source: INC
Adapted for Academy.Warriorrising

About the Military Decision-Making Process

About the Military Decision-Making Process (MDMP)

The military decision-making process (MDMP) is an iterative planning methodology to understand the situation and mission develop a course of action, and produce an operation plan or order (ADP 5-0). Commanders with an assigned staff use the MDMP to organize and conduct their planning activities.

The MDMP is applicable across the range of military operations from military engagement, large scale combat operations, and security cooperation activities to crisis response. The military decision making process (MDMP) helps leaders apply critical and creative thinking to analyze a mission; develop, analyze, and compare alternative courses of action (COAs); select the best COA; and produce an operations plan (OPLAN) or operations order (OPORD). The seven steps of the MDMP are—

Army leaders employ several methodologies for planning, determining the appropriate mix based on the scope and understanding of the problem, time available, and availability of a staff. Army planning methodologies include the Army design methodology (ADM), military decision-making process (MDMP), troop leading procedures (TLP), rapid decision-making and synchronization process (RDSP),and Army problem solving.

Army Design Methodology and the Military Decision-Making Process (MDMP)

Depending on the situation and the complexity of the planning effort, commanders can initiate Army design methodology (ADM) before conducting the MDMP. Army design methodology assists commanders and staffs in understanding an operational environment (OE), framing the problem, and developing an operational approach to solve or manage the problem. The understanding and products resulting from ADM can then guide more detailed planning during the MDMP.

Collaborative Planning

The MDMP facilitates collaborative planning as the higher echelon headquarters solicits input and continuously shares information concerning future operations with subordinate, adjacent, supporting and supported units, and with unified action partners through planning meetings, warning orders (WARNORDs), and other means. Commanders encourage active collaboration among all organizations affected by a pending operation to build a shared understanding of the situation, participate in COA development and decision making, and resolve conflicts before publication of a plan or order.

Preparation

The MDMP also drives preparation. Since time is a factor in all operations, commanders and staffs conduct a time analysis early in the planning process. This analysis helps them determine what actions are required and when those actions must begin to ensure forces are ready and in position before execution. This may require commanders to direct subordinates to start necessary movements, conduct task organization changes, begin information collection, and execute other preparation activities before completing the plan. These tasks are directed in a series of WARNORDs as the commander and staff conduct the MDMP.

Modifying the MDMP

The MDMP should be as detailed as time, resources, experience, and the situation permit. Performing all the steps of the MDMP is detailed, deliberate, and time-consuming. Commanders use the full MDMP when they have enough planning time and staff support to thoroughly examine multiple COAs and develop a synchronized plan or order. This typically occurs when planning for a new mission. Commanders may abbreviate the steps of the MDMP to fit time-constrained circumstances and produce a satisfactory plan.

The full MDMP provides the foundation on which planning in a time constrained environment is based. The advantages of using the full MDMP are—

  • It enables a better understanding of the situation and problem to solve.
  • It analyzes and compares multiple friendly and enemy COAs to identify the best possible friendly COA.
  • It produces the greatest integration, coordination, and synchronization of forces in plans and orders.
  • It minimizes overall risk and the chance of overlooking critical aspects of an operation.
  • It best identifies contingencies for branch and sequel development.
  • It results in a more thorough OPLAN or OPORD.

The primary disadvantage of using the full MDMP is it can be resource intensive for both time and effort. The longer the higher headquarters spends planning, the less time it generally leaves for subordinates to plan and prepare for operations.

Editor’s note: Army leaders employ several methodologies for planning, determining the appropriate mix based on the scope and understanding of the problem, time available, and availability of a staff. Army planning methodologies include the Army design methodology (ADM)military decision-making process (MDMP)troop leading procedures (TLP)rapid decision-making and synchronization process (RDSP), and Army problem solving. All five planning methodologies are discussed in The Battle Staff SMARTbook.

The military decisionmaking process (MDMP) is covered extensively in BSS7: The Battle Staff SMARTbook, 7th Ed. (Planning & Conducting Multidomain Operations) with six pages overviewing the MDMP, four pages on mission receipt (step I), 16 pages on mission analysis (step II), 12 pages on COA development (step III), 12 pages on COA analysis and war-gaming (step IV), four pages on COA comparison (step V), two pages on COA approval (step VI), two pages on orders production (step VII) and two pages on planning in a time-constrained environment.

Original document, About the Military Decision-Making Process
Source: The Lightning Press
Adapted for Academy.Warriorrising

Why Leaders Should Focus On Strengths, Not Weaknesses

Why Leaders Should Focus On Strengths, Not Weaknesses

Motivating others is one of the most significant issues we face in leadership. Strength-based approaches can be a powerful tool for increasing motivation and performance. Comparing the impact and the cost of it, I believe strengths-based strategies are a worthy investment for leaders, yet it seems this approach does not get as much space in leaders repertoire as it deserves. In this article, I’ll be delving into two issues: what makes a stengths-based strategy so impactful and the ways leaders can better leverage the strength-based approach in the workplace.

The Impact Of A Strengths-Based Strategy

Based on Martin Seligman’s work with positive psychology, the VIA Institute on Character and Gallup have done research on strength-based approaches in the workplace. In one of the studies, Gallup found that employees feel more confident, self-aware and productive when focusing on strengths rather than weaknesses. In turn, this leads to higher employee engagement, increased performance and significantly lower attrition rates.

The research results make more sense when we analyze the outcomes of our relationship with strengths. Our strengths are great resources for increasing our energy and making us feel dynamic. It’s not uncommon to lose track of time when focusing on an area where our strengths shine — it’s an experience you may recall from your youth. Usually, these are remembered as joyful moments. The result of putting our strengths into what we are doing is joy, energy and feeling alive.

So, why do we accept the loss of joy? The answer is so familiar: While living in a “fixing” environment, we focus on our weaknesses to fix, rather than the strengths we alread have and can act on. Author Marcus Buckingham puts it another way in his book Now, Discover Your Strengths. He asked which grade parents would focus on when their kids bring home their report card if it showed an A in English, an A in Social Studies, a C in Biology and an F in Algebra. The majority of the parents (77%) said they would focus on the F in Algebra. This illustrated how, unfortunately, we are so used to focusing on our weaknesses since the very beginning of our learning journey. There is a common belief that we have got to fill the gap. Otherwise, we will be weaker. It’s the idea that only if are weaknesses could be corrected, we could be fixed and feel complete!

The problem is this mindset causes a definite feeling of insufficiency. This sense of “I’m not enough” invites other negative emotions, like anger, fear and anxiety, which do not help us to get motivated or boost our creativity so that we can better think of solutions to the problems that we face.

We all know that it takes a lot of energy to “fix things” and minimize our weaknesses. The painful part of this approach is that while we have so many valuable resources, we spend a vast amount of our energy trying to get a little bit better on our weaknesses. Making weaknesses the center of attention starts at home and school at an early age, and consciously or subconsciously continues at work and in every part of our lives. Therefore, the most outdated approach in leadership is to focus on weaknesses and fixing them instead of giving some of that space to strengths. Focusing on weaknesses instead of strengths is a disadvantageous attitude

How Leaders Can Leverage A Strengths-Based Approach

There are many effective tools that can help leaders capitalize on strengths at work. The most significant step in transforming from a weakness-focused mindset to a strength-based approach involves two things. First, the leaders’ intention to focus on strengths. When leaders identify and concentrate on well-articulated strengths in the given context, employees will likely view their managers as resources that bring motivation, success and life into the workplace.

Second is the ability to develop awareness and competencies for assessing strengths before putting them into practice. The more we infuse these into our daily routines, the fastest it soaks into the work culture. These assessments could be practiced in daily, weekly and monthly meetings or retreats. You could design a project or group exercise to be completed as a team that involves various kinds of tools and methods, like peer group work, coaching dyads or similar workgroups. In my decade of experiencing coaching groups, I’ve had the opportunity to witness excellent examples of groups working with strengths, harnessing the power to increase motivation, the level of communication and trust within the team.

Leaders could also add KPIs to performance appraisals, depending on the strengths employees could put to work and the actions required to follow through. At the team level, the team could decide on their strengths and could have a list of competencies that they will put into action. Leaders could organize a specific workshop after a team assessment for strengths, focused on the actions that they can take to implement those specific team strengths on a regular basis. On both the individual and team level, it helps to focus on the strengths and action plan at certain times, like at the beginning of the meetings or at the retreats, to specify the intentions of how to put specific strengths into action.

Leaders often look for better ways to elevate leadership skills to achieve more significant goals. Strength-based management is one of the most critical leadership approaches that can motivate followers. In my experience, you will reap the rewards of this transformation, and it will significantly contribute to a healthier work culture in your organization.

Original document, Why Leaders Should Focus On Strengths, Not Weaknesses
Source: Forbes
Adapted for Academy.Warriorrising

Military planning translated into business – Strategic plan

Military planning translated into business - Strategic plan

I work for a software company in California. Prior to that I spent time in the Army. I saw many similarities between leading troops in battle and leading them on a sales floor. I put this together for the sales people to use as a template and let them build their own. Do any of you find this helpful?

The OPORD or Operation Order is the single most important piece of mission planning. A directive issued by a commander to subordinate commanders for the purpose of affecting the coordinated execution of an operation. (Joint Pub 1-02)

The format has not changed much over the years because of it’s effective nature. Every troop has experience with them and if you’re in a leadership position you better know the format by memory. To hammer the subject home, the Army Rangers have a 10′ 10′ board at the entrance to the infamous Darby Queen obstacle course outlining the OPORD and stress the importance of reading it twice.

When used effectively, it is possible to gain complete clarity of mission goals and execution. These are created by Generals for the important task of maneuvering troops on the ground and for much smaller tasks of getting some ice in downtown Nasiriya.

Having this clarity on your obstacles, goals, and plan of execution hands troops the power of the outcome. Imagine going into battle and having your commanding officer say “Here you are, now go North and do something.” What do you do? We’ll save the discussion about being set up for failure later. Lets focus on the solutions for a while.

You NEED a plan and most of us unless we have had some exposure to mission/project planning in the past have zero clue on what to do next. As my Drill Sergeant used to say. “Without clarity, there is chaos.” He left out that sometimes there is chaos anyways. But it’s always better to have a plan.

The same is true in business. Since I am a sales guy, I’ll use that as the example. I have created an OPORD for every one of my positions since I understood what they do. If you play semantics with me for a moment, I’ll explain.

1. Situation (Whats going on?)

a. Enemy. (Who are my target companies)

(1)Weather. (Is the industry hot or cold?)
(2)Terrain. (Do they have an advantage because of market share, informed sales people?)
(3)Enemy Forces. (Who’s the competition?)

b. Friendly. (Do you have partners to help with the goal?)
c. Attachments and detachments.

2. Mission.

This is an explanation of what you plan to accomplish. Not a short summary of what you want, put some thought into it and write out a couple paragraphs of ‘what’ you want and ‘why’ it NEEDS to happen.

My goal is to saturate my sales region with information about the NetSuite product learning the details of the businesses I come in contact with and understanding their needs. Working with them to solve their pain by implementing a solution that gives them business clarity and a means to create a positive cash flow.

By doing this I will gain new contacts in a growing industry by selling awesome products and gaining market share for my growing company insuring a long and profitable career in sales.

That’s just an example.

3. Execution. (this is where the rubber meets the road.)

a. Concept of the Operation (Understanding line item 1 how are you going to position yourself?)
b. Specific tasks. ( How many calls are you going to have to make? How many hours are you going to put into it? Brainstorm on everything you can think of that will bring about the result you want.)
c. Coordinating instructions. (What marketing campaigns are being executed? What features are being released? Create a starting point.)

4. Service Support. (Who’s going to help you?)

a. General. (Who’s in your chain of command, managers peers?)
b. Material and Services. (What tools do you have available? White papers, demonstrations, communication tools?)
c. Medical evacuation and treatment. (When something goes wrong in the deal, who do you turn to?)
d. Personnel. (Do you have product marketing or engineers to back you up?)
e. Miscellaneous. (Every other support platform you can use.)

5. Command and Signal (Who do you report to and how do you close the deal?)

a. Command. (Usually your boss.)
b. Signal. (Ring the bell!!)

6. POC (Point of Contact) (Sign your name.)
This seems like sales 101, but I’d venture to say that 60% of the sales professionals I know do not have a clear written plan of what needs to be done and how they plan on achieving the task. and the other 30% never follow through. The 10% of high achievers in any company will have some variation of this report handy and revise it as needed.

For sales people, having a plan and executing it, is the difference between steak, lobster and a BMW or PB&J and a Yugo. Consistently hitting your numbers or worrying how you are going to pay the bills this month. Where do you fall in the mix?

Some sales methodologies use the same principles and they call them ‘Blue Sheets’ using Miller Heiman as an example. What ever you call it. You WILL get further in your career by having a plan to get there!

Original document, Military planning translated into business – Strategic plan
Source: Manager Tools
Adapted for Academy.Warriorrising

Some examples of “Pain” identification in Consumer products

Some examples of “Pain” identification in Consumer products

Levi Roots’ Reggae Reggae Sauce
Chef and musician Levi Roots also appeared on the U.K.’s Dragons’ Den show in 2007. The
Dragons were keen to invest in his product, Reggae Reggae Sauce, a tasty jerk barbecue
condiment.
Roots walked away with $62,600 from Dragons Richard Farleigh and Peter Jones in exchange
for 40% equity. Major U.K. supermarket Sainsbury’s immediately stocked the product in 600 of
its stores. Sales were projected at 50,000 bottles a year, but the chain ended up shifting 50,000
per week.
The product range was expanded and the super-popular Reggae Reggae brand is now
available from a variety of retailers, as well as fast food chains including Subway and KFC.
Needless to say, Levi Roots is rolling in it. His net worth is estimated at $37.9 million.
Aaron Krause’s Scrub Daddy
Auto polisher and inventor Aaron Krause created his clever multitasking sponge with a smiley
face in 2006 while developing a foam buffing pad. The car detail expert came up with an extraspecial sponge that turns soft in warm water and hard when it’s drenched in cold water.
The foam buffing pad was sold to 3M in 2008 and Krause almost forgot about his other
invention until 2011 when he had to clean some garden furniture. Krause dug out the sponge
and was bowled over by its cleaning prowess. Thinking he was on to something big, the
polishing pro went on the Shark Tank TV show in 2012 to pitch the product.
The Sharks loved it. Krause bagged a $200,000 investment for 20% equity from Lori Greiner,
who helped him garner deals with major retailers like QVC. Scrub Daddy is now America’s No. 1
sponge, with total revenues topping $110 million, and its inventor is thought to be worth up to
$70 million.
Scott Boilen’s Snuggie
Blankets with sleeves have been around since the 1990s – the Slanket for instance was
invented by Maine’s Gary Clegg in 1998 – but innovator Scott Boilen’s take on the concept, the
all-conquering Snuggie, has been the most lucrative by a long shot.
Boilen’s company Allstar Marketing Group brought the Snuggie to market in 2008 and launched
a cheesy commercial that generated a lot of buzz, triggering a massive craze. A whopping 20
million Snuggies were sold in the first year, with sales exceeding $40 million in the first three
months alone.
The “Cult of the Snuggie” was featured on The Tonight Show, appeared in countless YouTube
videos and inspired everything from Snuggie pub crawls to ‘wear your Snuggie movie nights’. By
2018, the product had generated a whopping $500 million, according to CNBC, and Boilen is
now estimated to be worth at least $200 million.
Hamdi Ulukaya’s Chobani
In 2005, Kurdish businessman and dairy guru Hamdi Ulukaya spotted a gap in the U.S. market
for thick, strained Greek-style yogurt and set about launching his own version. The all-natural
product, which he called Chobani, launched in 2007.
Starting off by selling to small-scale retailers, Ulukaya relied on word of mouth initially to
promote the product and this strategy paid off a treat. In 2009, several major chain stores began
to stock the yogurt and sales hit the roof.
By 2012, Chobani had grown to become America’s leading Greek-style yogurt brand with
revenues topping $1 billion. A resounding success, the brand has remained on top and Ulukaya
is now worth $2 billion, according to Forbes.
Nick Woodman’s GoPro Hero
GoPro Hero inventor Nick Woodman had his eureka moment in 2002 on a surf trip to Australia.
Keen to capture all the action, Woodman cobbled together a wrist strap that enabled him to
wear his camera while hitting the waves.
Woodman developed his idea further and, with the help of a loan from his father, launched the
first GoPro Hero in 2004. The product consisted of a Chinese-made 35mm camera and
Woodman’s custom strap. Sales were buoyant from the get-go and doubled year on year.
The camera, which is now digital and has spawned a HD video version, was selling in the
millions by 2012. GoPro went public in 2014 and Woodman’s net worth peaked at $3.9 billion.
Since then, the company share price has tanked as sales have bottomed out. Still, Woodman
remains fabulously rich, though his net worth has fallen to a reported $900 million.
Sara Blakely’s Spanx
Sara Blakely came up with the idea for Spanx in 1996 when she working as a door-to-door
saleswoman in Florida and had to wear panty hose on the job. Blakely liked the slimming effect
but hated the way the seams showed when she was sporting open-toe sandals.
One evening, Blakely was getting ready for a party and wanted to wear a pair of white trousers,
but didn’t have any underwear that wouldn’t show through the fabric, so she grabbed a pair of
her work panty hose, cut off the leg parts, and Spanx was born.
Realizing her invention’s potential, Blakely invested her life savings of $5,000 into developing
the concept. Spanx launched in 2000 and found its way into major department stores in no time.
Sales soared and the product became a lingerie staple. Blakely is now estimated to be worth $1
billion.
Manoj Bhargava’s 5-Hour Energy
Former monk Manoj Bhargava dreamed up his $1 billion product after tasting an energy drink at
a trade show in California back in 2003. Michigan-based Bhargava was put off by the large
bottle and thought a mini shot-sized version would be more appealing to consumers.
He wasn’t wrong. Bhargava formulated a stimulating concoction of caffeine and B vitamins that
he packed into tiny 2-ounce bottles. His 5-Hour Energy drink was launched that same year and
picked up by drugstores, supermarkets and convenience stores. It has since taken America by
storm.
Now the go-to mini energy drink for everyone from athletes to students, 5-Hour Energy pulls in
annual revenues of almost $1 billion. Bhargava, who has signed the Giving Pledge and intends
to give away 99% of his fortune, is thought to have a net worth of up to $1.5 billion

Original document, PDF LINK
Source: PDF
Adapted for Academy.Warriorrising

Porter’s Five Forces: Definition & How To Use The Model

Porter’s Five Forces: Definition & How To Use The Model

Porter’s Five Forces is a classic model that organizations use to assess their competitive environment and make informed decisions. The framework, developed by renowned Harvard Business School professor Michael E. Porter, lets companies evaluate the environmental forces shaping the future of their industry.

In this article, we’ll explain how you can use Porter’s Five Forces to analyze your competitive landscape, identify opportunities and solidify your position in the market.

What Are Porter's Five Forces?

Michael E. Porter’s Five Forces framework is one of the most widely regarded business strategy tools. Born out of his work in 1979, this framework offers organizations a systematic approach to assessing their competitive environment and making strategic decisions that can influence their long-term success.

The five forces include the factors that influence every industry. The five critical dimensions which shape the competitive business landscape are:

  1. Competitive Rivalry
  2. Supplier Power
  3. Buyer Power
  4. Threat of Substitution
  5. Threat of New Entrants

Competitive Rivalry

Competitive Rivalry evaluates the number of existing players and how established they are in the industry. How many competitors do you have? Are their products better than your own?

In industries with cutthroat competition, companies often lower prices and invest in expensive marketing campaigns to increase market share. That means suppliers and buyers can quickly move towards your competitors. Conversely, businesses in less competitive sectors enjoy more comfortable profit margins.

For example, the airline industry has intense competition. Major players such as American Airlines, Delta Air Lines and United Airlines often differentiate themselves by reducing costs, improving customer experience and launching new routes to attract passengers.

Supplier Power

Suppliers provide the essential ingredients for a business’s operations. How much influence does a supplier wield over a company’s profits?

When only a few suppliers can provide a product, they can dictate terms and pressure businesses to accept higher prices. Even if terms are unfavorable, some get pressured to take them because of the costs of moving to another supplier.

In an ideal scenario, companies must be able to diversify their supplier base. By reducing their dependency on a supplier, businesses can safeguard their supply chains, control costs and maintain a competitive edge.

For example, the automotive industry has many suppliers for engines, electronics and tires. However, a relatively small number of companies supply critical components such as semiconductor chips, which grants them substantial power.

Buyer Power

Buyer Power refers to the influence customers wield over a business. If an industry has strong buyer power, consumers can demand lower prices, higher quality or improved service, affecting a company’s profitability.

Buyers wield more power in a market with fewer customers and more sellers. In this scenario, businesses can differentiate themselves by formulating unique value propositions to justify their higher prices. Some examples include loyalty programs, excellent customer service and novel experiences.

The electronics industry provides a compelling example of buyer power within Porter’s Five Forces framework. Consumers can access various electronic products, from smartphones and laptops to smartwatches and home entertainment systems. Price comparisons are easily accessible online, so finding the best deals and discounts is easy.

For example, companies such as Apple let consumers customize their devices with various features, colors and accessories. They consistently upgrade their products with new features because it’s easy to transition to alternative brands or products.

Threat of Substitution

The Threat of Substitution refers to the likelihood that customers might switch to a different product or service. When substitution threats are high, businesses are vulnerable to sudden shifts in consumer preferences.

One notable example of the threat of substitution occurs in the beverage industry. Consumers can choose from many beverages including carbonated soft drinks, bottled water, juices, energy drinks, coffee, tea and alcoholic beverages. That’s why beverage companies must explore niche markets, introduce limited-edition flavors and change their packaging to differentiate themselves.

Threat of New Entrants

How easy is it for new competitors to enter the market and threaten existing players? Threat of New Entrants involves evaluating the barriers to entry in an industry.

High barriers such as high starting capital costs and a small pool of suppliers can deter new rivals from early success. For example, an established company with significant resources can lower prices to maintain a competitive edge over new entrants. However, new competitors can easily weaken your business’s position and quickly disrupt the status quo.

Example of Porter's Five Forces

Let’s put Porter’s Five Forces into action through a real-world example—the retail industry. Understanding the five forces in this competitive sector can spell the difference between success and stagnation.

Competitive Rivalry

In the retail world, competition is intense. Businesses of all sizes demand consumers’ attention, often resulting in price wars and thin profit margins. Dominant companies in this sector—including Walmart and Amazon—use various strategies to outshine their rivals. They often lower prices, optimize their supply chain and expand their product offerings, which makes it difficult for small businesses to compete with them.

Supplier Power

Finding reliable suppliers and securing favorable terms is vital to success. Large retailers such as Costco have immense buying power, so they can negotiate advantageous deals with suppliers and acquire quality products. Most companies choose suppliers based on strict criteria such as cost-effectiveness, quality and reliability.

Buyer Power

Customers in the retail industry are discerning and price-sensitive, which leads to significant buyer power. Brands that excel in customer service and providing exceptional experiences, such as Nordstrom, can command premium prices and build brand loyalty.

Threat of Substitution

The retail industry faces an ongoing threat from e-commerce and online marketplaces. Companies such as eBay and Etsy provide alternative options for quality and affordable products, so traditional retailers must continually innovate to remain relevant.

Threat of New Entrants

It’s easy to set up an online store, which means there’s a lower barrier to entry in the retail sector. Platforms such as Shopify allow new small businesses to attract customers and establish themselves quickly. However, the cost of competing with established giants in terms of marketing and logistics makes it difficult to dominate the market.

Advantages of Porter's Five Forces

Porter’s Five Forces is an indispensable resource for businesses seeking sustainable growth and competitive advantage. Here are some of its key benefits:

  • Holistic Analysis: Porter’s Five Forces provides a comprehensive overview of the competitive landscape. As a result, organizations can allocate their resources and make decisions based on multiple factors existing in the environment.
  • Strategic Insight: The model lets businesses think critically about their position in their industry and their existing competitors. That way, they can make informed decisions.
  • Risk Mitigation: By identifying potential threats, companies can address challenges ahead of time. For example, it offers a unique value proposition to remain relevant for consumers.
  • Opportunity Identification: Recognizing industry gaps and unmet needs can help businesses differentiate themselves or develop innovative solutions.
  • Long-Term Sustainability: When strategies consider Porter’s Five Forces, they are more likely to withstand market fluctuations.

Disadvantages of Porter's Five Forces

Porter’s Five Forces is a robust framework but comes with limitations. Here are some of its disadvantages:

  • Oversimplification: The model oversimplifies complex market dynamics and fails to evaluate “why” some observations occur. As a result, it can be easy to miss subtle nuances.
  • Inaccurate Strategic Analysis: The framework needs to account for the dynamic nature of industries and markets. They may evaluate their competition on broad or narrow terms while failing to consider shifting boundaries.
  • Backward-Looking: Porter’s Five Forces provides an overview of an industry based on the past, which makes it ideal for short-term analysis. However, factors including globalization and rapid technological advancements can make its analysis inaccurate.
  • Need To Understand the Purpose of Porter’s Five Forces Framework: Porter’s Five Forces can help you analyze an industry to create a business strategy. It is not used to analyze an individual company or determine whether an industry is attractive.

Bottom Line

Porter’s Five Forces provides a timeless framework for organizations that want to evaluate their competitive environment, identify opportunities and fortify their positions against threats. By understanding the different forces, businesses can make informed decisions and adapt to evolving markets.

Frequently Asked Questions (FAQs)

Yes, Porter’s Five Forces remain relevant in today’s business landscape. The core concepts of competition, supplier power, buyer power, substitution threats and new entrants continue to shape businesses’ future.

Porter’s Five Forces model mainly aims to help organizations assess their competitive environment. It provides a structured framework for understanding the forces that impact a company’s profitability and long-term sustainability so businesses can make strategic decisions.

Porter’s Five Forces primarily focuses on external factors that affect a business’s competitiveness. In contrast, SWOT analysis examines internal and external factors, such as a company’s strengths, weaknesses, opportunities and threats, to provide a broader perspective on strategic planning.

Having a competitive advantage is crucial in today’s business landscape. Businesses can harness their competitive advantage by offering unique value to customers, reducing costs or differentiating themselves in the market.

Original document, Porter’s Five Forces: Definition & How To Use The Model
Source: Forbes
Adapted for Academy.Warriorrising